URGENT: Personal Administrative Assistant

WorkStaff360; Toronto; On-site; CAD 8,000 - 9,000; Part time

Job summary

WorkStaff360 is seeking a Personal Administrative Assistant for a part-time role in Toronto, Ontario. This position involves managing calendars, scheduling appointments, coordinating meetings, and handling communication with professionalism. Candidates should have proven experience in administrative roles, strong organizational and time-management skills, and proficiency in office tools. The role requires reliability, discretion, and the ability to handle sensitive information. The position offers $4 USD/hour for the first 8 weeks and $5 USD/hour thereafter.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in office and productivity tools.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle communication as a professional gatekeeper.
• Arrange travel logistics and prepare documents.
• Assist with event planning and track expenses.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Tools

Office productivity tools

Job description

URGENT: Personal Administrative Assistant

Department: Operations

Employment Type: Part Time

Location: Toronto

Description

• Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities
• Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper
• Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries
• Prepare documents, reports, presentations, and maintain organized digital and physical filing systems
• Coordinate meetings by preparing agendas, taking notes, and following up on action items
• Manage personal errands and ad hoc requests with confidentiality and professionalism
• Assist with event planning, including logistics coordination, vendor communication, and timeline management
• Track expenses, process invoices, manage budgets, and maintain accurate financial records
• Conduct research, compile information, and summarize findings to support decision-making
• Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations

Hard Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
• Strong organizational and time‑management skills with the ability to multitask effectively
• Excellent written and verbal communication skills
• High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets)
• Ability to handle sensitive and confidential information with discretion
• Strong problem‑solving skills and a proactive, solution‑oriented mindset
• Comfortable working independently while meeting deadlines and shifting priorities
• Reliable internet connection and professional work setup (for remote or hybrid roles)

Schedule

• 20 Hours/Week
• Monday‑Friday 10:00AM-2:00PM EST Time

Offer

• Weeks 1–8: $4 USD/hour
• Weeks 8 onwards: $5 USD/hour