Executive Administrative Assistant

Nour Private Wealth; Oakville; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Company events

Dental care

Extended health care

On-site parking

Paid time off

Job summary

Nour Private Wealth in Oakville, Ontario, is seeking a proactive Executive Assistant to provide comprehensive support to their executive team. The role involves managing calendars, scheduling meetings, arranging travel, and drafting documents. The ideal candidate will have strong organizational and communication skills, a background in administrative support, and proficiency in Microsoft Office.

Benefits include company events, dental care, extended health care, on-site parking, and paid time off.

Qualifications

• Experience as an Executive Assistant or similar role required.
• Strong time-management and multitasking abilities.
• Exceptional communication skills essential.

Responsibilities

• Manage executive calendars and schedule meetings.
• Arrange travel accommodations and prepare itineraries.
• Draft and organize business documents.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Problem-solving

Multitasking

Tools

DocuSign

Adobe

CRM platforms (HubSpot)

Morningstar

Event management platforms (Punchbowl, Eventbrite, Meetup)

Job description

We are looking for a proactive, highly organized, and detail-focused Executive Assistant to provide comprehensive support to our executive team. The successful candidate will be resourceful, adaptable, and capable of managing a variety of administrative and executive-level responsibilities in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Arrange travel accommodations and prepare detailed itineraries
• Draft, edit, and organize correspondence, presentations, reports, and other business documents
• Conduct research, compile information, and prepare executive reports
• Screen and manage incoming calls, emails, and communications on behalf of executives
• Maintain accurate and organized paper and electronic filing systems
• Support meeting preparation, including agenda coordination and note-taking
• Perform general administrative duties, including office supply management and record keeping
• Support advisors’ online presence by managing social media platforms and maintaining consistent content posting

Qualifications & Experience

• Previous experience as an Executive Assistant or in a similar administrative role
• Strong proficiency in Microsoft Office Suite
• Knowledge of office management systems and administrative procedures
• Excellent organizational and time-management skills with the ability to prioritize effectively
• Strong multitasking abilities and attention to detail
• Exceptional written and verbal communication skills
• Strong problem-solving and critical-thinking abilities
• Experience with DocuSign and Adobe is considered an asset
• Familiarity with CRM platforms such as HubSpot

Preferred Skills

• Experience with Unifide or Dataphile
• Experience using Morningstar
• Familiarity with Fundserv
• Experience with event management platforms such as Punchbowl, Eventbrite, and Meetup

Job Type

Full-time

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off

Additional Requirements

• French language skills are not required
• Must be able to reliably commute to or relocate to Oakville, ON before the start date