Executive Assistant

Kelly Services (Canada), Ltd.; Toronto; On-site; CAD 37,505 - 53,416; Part time

Job summary

A leading staffing agency located in Toronto seeks a highly skilled Executive Assistant to support their finance team. The ideal candidate should excel in Microsoft Office programs and possess strong organizational and communication skills. Responsibilities include managing calendars, scheduling meetings, and making travel arrangements. The role starts on a contract basis with a pay rate of $33.00 per hour and may lead to a permanent position with benefits.

Qualifications

• Proficient in Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
• Knowledge of Microsoft Teams and Planner Tasks is highly desirable.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage multiple calendars and schedule meetings.
• Make travel arrangements including itineraries and bookings.
• Assist with various administrative tasks.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Multi-tasking abilities

Tools

Microsoft Teams

Planner Tasks

Job description

Kelly’s customer, located in downtown Toronto, ON, are seeking a highly skilled Executive Assistant with excellent administrative, organizational, and computer skills to support their finance team. The ideal candidate is proficient in Microsoft Office programs, including Outlook (calendar and contacts), Word, Excel, and PowerPoint, and has familiarity with Microsoft Teams and Planner Tasks. This role requires exceptional communication skills, the ability to work independently, and strong multi-tasking abilities.

Responsibilities:

• Manage multiple calendars, scheduling meetings, and coordinating appointments.
• Make travel arrangements, including itineraries and bookings.
• Assist with various administrative tasks to support team operations and transitional projects.
• Prepare presentations, documents, and reports on Microsoft Office programs.
• Collaborate with team members to ensure smooth office operations and provide support as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Strong proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Knowledge of Microsoft Teams and Planner Tasks is highly desirable.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work quickly, independently, and manage multiple priorities.
• Team-oriented mindset with flexibility to assist with varied administrative tasks.
• Contract basis through to May, with the potential to become permanent with benefits
• Pay rate while on contract ranges from $33.00 per hour
• Work in a dynamic work environment

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.