Technical Records Administrator

Chartright-Air-Group; Mississauga; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

100% company-paid extended health and

Dental coverage

Job summary

Chartright Air Group seeks a Technical Records Administrator (Contract) to manage and audit aircraft maintenance records, ensuring accuracy, compliance, and readiness for archiving. You will collaborate with Maintenance, Planning, and Quality teams to support regulatory requirements and maintain fleet records.

The role requires 1–3 years of administration experience, familiarity with aviation regulations, and strong MS Office skills, including Excel.

Qualifications

• Experience with aircraft technical records and maintenance documentation is required.
• Proficiency with MS Office, especially Excel.
• Strong time management, organization, and problem-solving abilities.

Responsibilities

• Process and audit aircraft maintenance records, logs, work orders, task cards, and changes.
• Maintain accurate and current records for aircraft, engines, components, and maintenance tracking.
• Identify discrepancies and coordinate with Maintenance, Quality, Planning, and Records teams to resolve issues.

Skills

Aircraft Technical Records

MS Excel

Time management

Attention to detail

Communication skills

Job description

Chartright Air Group is an innovator within the Canadian aviation industry, offering tailoredprivate jet charter, turn-key aircraft management, aircraft maintenance and FBO services. Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada. For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of enthusiastic aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated.

Role Overview

As a Technical Records Administrator (Contract), you will play a key role in maintaining the accuracy, integrity, and organization of aircraft maintenance records. You will be responsible for reviewing, processing, and auditing technical documentation to ensure records are complete, compliant, and ready for archiving. Working closely with Maintenance, Planning, and Quality teams, you will support regulatory compliance and help ensure the ongoing integrity of the company's aircraft records.

What You’ll Do:

• Process dailyaircraftrecords, including technical logs, work orders, task cards,componentchanges, and work packages.
• Maintainaccurateand currentaircraft, engine,component, and maintenance tracking recordsin accordance withcompany procedures and regulatory requirements.
• Review technical documentation toidentifydiscrepancies, missing information, and items requiring correction or follow-up.
• Coordinate with Maintenance, Quality Assurance, Planning, and Technical Records teams to resolve documentation issues and support compliance requirements.
• Manage the collection, organization, retention, and retrieval of technical recordsin accordance withcompany policies and applicable aviation regulations.
• Supportaircraftacquisitions, transitions, and fleet changes through effective records coordination and document control.
• Monitor records quality and recommend process improvements whereappropriate.
• Record and maintain operational data, including fluid uplifts and other maintenance-related information.

What You Bring:

• A minimum of one to three years’ administration experience
• AircraftTechnical Records experience or other related experience
• Familiarity with aviation regulatory compliance requirements (such as CAR 605.92 and CAR 573.15) and maintenance terminologyanasset
• Able to learn internal systems and technology tools
• Familiarity with MS Office including intermediate Excel
• Excellent time management, organizational, and problem-solving skills
• Detail oriented and ability to accurately transcribe data
• Highly structured and organized
• Solid communication and interpersonal skills to collaborate effectively with others
• Able to learn and adapt quickly

Hours of Work:

• Monday to Friday40 hours per week

Why Chartright?

• Make an Impact :Help shape the future of a growing aviation company.
• Be Part of a Winning Team :Work with talented professionals who value collaboration and excellence.
• Drive Change : Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results.
• Grow Your Career : Access opportunities for personal and professional development.
• Competitive Benefits : Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage.
• Employee Perks : We offer a variety of partnerships, offering discounts for employees and their families.
• Plan Ahead : Benefit from our generous RRSP/DPSP matching program.

Our Values in Action:

We Love What We Do Passionate about aviation, we craft exceptional experiences with precision and pride.

We Explore with Intention We are energized by the pursuit of better. With curiosity and purpose, we seek new ideas, challenge assumptions, and continuously improve how we serve our clients and each other.

We Are a Team We are a coordinated and resourceful team that embraces a healthy debate culture, encouraging open dialogue and diverse perspectives.

We Are Client ‑ Driven We strive to anticipate and exceed client expectations, internally and externally, delivering personalized, seamless journeys that create lasting impressions.

We Grow Together We are committed to continuous growth - for our people and our organization. We invest in learning, embrace challenges as opportunities, and celebrate developing talent from within.

Diversity & Inclusion: We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role.

We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada. If you require accommodation during the hiring and selection process, please advise the recruiter or contact [e-mail].