Administrator, Technical Records

Porter Airlines Inc.; Toronto; On-site; CAD 42,000 - 54,000; Full time

Job summary

Porter Airlines is seeking an Administrative Records Assistant in Toronto to support the Technical Records team. Reporting to the Supervisor, Maintenance Planning, you will enter technical data into the approved planning and records database, including journey logs, Heavy Workpacks, and AWCs, and ensure accuracy of ATA details.

You will also file and scan documents, support SMS participation, and assist with record corrections and reporting of any issues.

Qualifications

• High degree of accuracy and attention to detail.
• Ability to work in a team environment.
• Must be able to obtain and hold all required security clearances.
• Experience working with aircraft technical records is preferred.
• Experience working with RAAS Maintenance Software and/or AMOS would be an advantage.

Responsibilities

• Enter all technical data into the approved planning and records database including but not limited to journey log pages, Heavy Workpacks, and AWCs.
• Ensure all component replacements are completed with correct details and accurate ATA entries.
• Report incomplete or inaccurate records and track corrections; record all issues.
• Scan and upload documents and file hard copies of technical data.
• Support Porter’s Safety Management System (SMS) by reporting hazards and incidents.

Skills

Accuracy

Teamwork

Security clearances

Aircraft records experience

RAAS/AMOS familiarity

Tools

RAAS Maintenance Software

AMOS

Job description

Job Summary

Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team.

Duties & Responsibilities

• Enter all technical data into the approved planning and records database including but not limited to:
• Entering details from the aircraft journey log pages including overnight maintenance and line defects.
• Entering details from the aircraft Heavy Workpacks by entering all details from AWCs.
• Ensuring all component replacements are completed with correct details.
• Ensuring all technical details are entered accurately including with correct ATA details.
• Reporting to appropriate departments for incomplete or inaccurate records, follow-up tracking for corrections and recording of all issues.
• APU Time updates Hours/Cycles.
• Scanning and uploading documents.
• Filing and storage of all technical data hard copies.
• Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy.
• Other duties/tasks as assigned.

Behavioural Competencies

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.

• Teamwork: Working collaboratively with others to achieve organizational goals.

• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).

• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.

• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.

• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications

• High degree of accuracy and attention to detail
• Ability to work in a team environment.
• Must be able to obtain and hold all required security clearances.
• Experience working with aircraft technical records is preferred.
• Experience working with RAAS Maintenance Software and/or AMOS would be an advantage.

Location

Toronto (Billy Bishop Toronto City Airport - YTZ) #LI-Onsite

Company Description

Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves North America, including a coast-to-coast domestic Canadian network, the U.S., Mexico, the Caribbean and Central America. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and X.