Subcontracts Administrator - Dynamic Contracts & PM Support

Seymour Pacific Developments; Campbell River; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Extended health

Vision coverage

Dental coverage

Employee Assistance Program

Wellness benefit

RPP eligibility

Employee recognition

Job summary

The Contracts Administrator at Seymour Pacific Developments will oversee all contract and schedule documentation for subcontracts and project management teams, supporting coordination across on-site and head office staff.

You will draft, distribute, file contracts, change orders, and service agreements; maintain records; prepare reports; attend meetings and take minutes; and liaise with contractors and vendors while updating our construction management software.

Qualifications

• Two years minimum in an administrative role.
• Strong proficiency in MS Office and document drafting.
• Experience with contract documentation and subtrade contracts preferable.
• Excellent time management and organizational skills.
• Effective communication and stakeholder relationship building.

Responsibilities

• Process contract requests including drafting, distribution, and completion of subtrade agreements, change orders, and professional service agreement awards.
• Establish and update records of all correspondence related to contract activity.
• Ensure contracts are complete and finalized.
• Prepare reports and analyses as required.
• Attend project meetings and take detailed meeting minutes with a high degree of accuracy for distribution to the project team.
• Develop and maintain professional working relationships with external contractors and key stakeholders.
• Prepare and modify documents including correspondence, emails, reports, department processes, distribution groups, drafts and logs from clients, business partners, and vendors.
• Ensure contractual information and databases used by the project team are uptodate and accurate.
• Daily communication with on-site head office staff, consultants, and subcontractors.
• Input and update construction management software.
• Continuously communicate site information, risks, and issues from updates.
• Provide support to Accounts Payable regarding contract invoicing and act as a liaison as required.

Job description

The Contracts Administrator at Seymour Pacific Developments will oversee all contract and schedule documentation for subcontracts and project management teams, supporting coordination across on-site and head office staff.

You will draft, distribute, file contracts, change orders, and service agreements; maintain records; prepare reports; attend meetings and take minutes; and liaise with contractors and vendors while updating our construction management software.