Subcontracts Administrator

SEYMOUR PACIFIC DEVELOPMENTS LTD; Campbell River; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Extended health coverage

Vision coverage

Dental coverage

Employee Assistance Program

Employee referral program

Annual health & wellness benefit

RRSP eligibility after 1 year

Employee recognition program

In-house professional development

Job summary

Seymour Pacific Developments Ltd is seeking a Contracts Administrator to oversee contract and schedule documentation for Subcontracts and Project Management teams. The role requires strong MS Office skills, familiarity with construction management software or ERP, and at least two years in administration.

You will manage correspondence, generate reports, and coordinate with contractors and stakeholders on site. This position offers competitive wages and a comprehensive benefits program.

Qualifications

• Strong proficiency in MS Office.
• Experience using construction management software or an ERP.
• Minimum two years working in an administrative role.
• Exceptional time management and organizational skills.
• Effective communication skills, both oral and written.
• Strong interpersonal skills to build partnerships with teams.

Responsibilities

• Oversee all contract and schedule related documentation for subcontracts and project management teams.
• Draft, distribute, and finalize subtrade contract agreements and change orders.
• Maintain records of all correspondence related to contract activity.
• Prepare reports and analyses as required.
• Attend project meetings and take accurate minutes for distribution to the project team.
• Develop relationships with external contractors and stakeholders.
• Prepare and modify documents from clients, partners, and vendors.
• Ensure contract information and databases are up-to-date.
• Daily communication with on-site head office staff, consultants, and subcontractors.
• Input and update construction management software.
• Communicate site information, risks, and issues.
• Support Accounts Payable regarding contract invoicing.

Skills

MS Office proficiency

Construction management software

ERP experience

Administrative experience

Time management

Communication skills

Interpersonal skills

Tools

ERP

Job description

The Contracts Administrator willberesponsible forthe oversight of all contract and schedule related documentation for both theSubcontracts andProjectManagement teams. The ideal candidate willdemonstrateexcellent administrative skills, be flexible,and work effectively in a fast-paced environment

Your contributions to the team include:

• Ensureaccurateprocessing of contract requests including but not limited to the overall administration, drafting, distribution, and completion of all subtrade contract agreements, change orders,and professional service agreement awards
• Establish and update records of all correspondence related to contract activity
• Ensure contracts are complete and finalized
• Prepare reports and analyses asrequired
• Attend project meetings and take detailed meeting minutes with a high degree of accuracy for distribution to the project team
• Develop andmaintainprofessional working relationships with external contractors and key stakeholders
• Prepare andmodifydocuments including correspondence, emails, reports, department processes, distribution groups, drafts and logs from clients, business partners, and vendors
• Ensure contractual information and databases used by the project team are uptodate andaccurate
• Daily communication with on-site head office staff, consultants, and subcontractors
• Input and update construction management software
• Continuously communicate site information, risks, and issues from updates
• Provide support toAccountsPayableregardingcontract invoicing and act as a liaison asrequired

What you need to be successful:

• Strongproficiencyin MS Office
• Working experience using construction management software orERP
• Minimum twoyears’ working in an administrative role
• Exceptional time management and organizational skills
• Effective communication skills, both oral and written
• Strong interpersonal skills to build and foster partnership with teams

What we offer:
Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $49,600 to $62,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.