Purchasing Administrative Assistant

SEYMOUR PACIFIC DEVELOPMENTS LTD; Campbell River; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Extended health

Vision care

Dental coverage

Employee and Family Assistance Program

Employee Referral Program

Yearly health and wellness benefit

RRSP eligibility after 1 year

Employee recognition program

In-house professional development

Job summary

Seymour Pacific Developments Ltd. is seeking a Purchasing Administrative Assistant to support the purchasing department and ensure smooth paperwork flow between sites, vendors, accounts payable, and Construction Management.

You will maintain electronic files, prepare and modify documents, log data, and generate reports, while communicating professionally with site staff and vendors in a fast-paced construction environment in Campbell River.

Qualifications

• Minimum 1 year of administrative experience.
• Proficient with MS Office Suite.
• Demonstrated organizational skills with electronic systems.
• Experience in purchasing department is an asset.
• Able to build relationships with departments, partners, and customers.
• Strong verbal and written communication.
• Able to thrive in a fast-paced construction office environment with minimal supervision.

Responsibilities

• Maintain electronic filing system.
• Type purchasing agreements, distribute, file electronically, and log appropriately.
• Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors.
• Utilize databases/spreadsheets to record information and generate reports.
• Prepare purchase orders or RFPs.
• Refer inquiries to appropriate individuals, divisions, or departments.
• Communicate with vendors, head office, and site staff.
• Work in a schedule-driven environment.
• Communicate regularly with site receivers.
• Present a positive and professional image of the organization to visitors and suppliers.
• Monitor inbound shipments as necessary.

Skills

MS Office Suite

Organizational skills

Verbal and written communication

Vendor coordination

Relationship building

Fast-paced environment

Education

High school diploma or equivalent

Tools

MS Office

Document management

Job description

The Purchasing Administrative Assistantwill be responsible for supporting thecomprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management. The ideal candidatewill be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team.

Your contributions to the team:

• Maintain electronic filing system
• Type purchasing agreements, distribute, file electronically and log appropriately
• Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors
• Utilize databases/spreadsheets to record information and generate reports
• Prepare purchase orders or RFPs
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
• Able to communicate with vendors, head office and site staff
• Work in a schedule-driven environment
• Communicate regularly with site receivers
• Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Monitor inbound shipments as necessary

What you need to be successful:

• Minimum 1 year experience working in an administrative capacity
• Proficient with MS Office Suite
• Demonstrated organizational skills and confidence using electronic systems
• Demonstrated knowledge or previous experience with a purchasing department an asset
• Able to build and maintain lasting relationships with corporate departments, key business partners, and customers
• Able to effectively communicate both verbally and in writing
• Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.