Subcontracts Administrator

Seymour Pacific Developments; Campbell River; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Extended health

Vision coverage

Dental coverage

Employee Assistance Program

Wellness benefit

RPP eligibility

Employee recognition

Job summary

The Contracts Administrator at Seymour Pacific Developments will oversee all contract and schedule documentation for subcontracts and project management teams, supporting coordination across on-site and head office staff.

You will draft, distribute, file contracts, change orders, and service agreements; maintain records; prepare reports; attend meetings and take minutes; and liaise with contractors and vendors while updating our construction management software.

Qualifications

• Two years minimum in an administrative role.
• Strong proficiency in MS Office and document drafting.
• Experience with contract documentation and subtrade contracts preferable.
• Excellent time management and organizational skills.
• Effective communication and stakeholder relationship building.

Responsibilities

• Process contract requests including drafting, distribution, and completion of subtrade agreements, change orders, and professional service agreement awards.
• Establish and update records of all correspondence related to contract activity.
• Ensure contracts are complete and finalized.
• Prepare reports and analyses as required.
• Attend project meetings and take detailed meeting minutes with a high degree of accuracy for distribution to the project team.
• Develop and maintain professional working relationships with external contractors and key stakeholders.
• Prepare and modify documents including correspondence, emails, reports, department processes, distribution groups, drafts and logs from clients, business partners, and vendors.
• Ensure contractual information and databases used by the project team are uptodate and accurate.
• Daily communication with on-site head office staff, consultants, and subcontractors.
• Input and update construction management software.
• Continuously communicate site information, risks, and issues from updates.
• Provide support to Accounts Payable regarding contract invoicing and act as a liaison as required.

Job description

The Contracts Administrator willberesponsible forthe oversight of all contract and schedule related documentation for both theSubcontracts andProjectManagement teams. The ideal candidate willdemonstrateexcellent administrative skills, be flexible,and work effectively in a fast-paced environment

Your contributions to the team include:

• Ensureaccurateprocessing of contract requests including but not limited to the overall administration, drafting, distribution, and completion of all subtrade contract agreements, change orders,and professional service agreement awards
• Establish and update records of all correspondence related to contract activity
• Ensure contracts are complete and finalized
• Prepare reports and analyses asrequired
• Attend project meetings and take detailed meeting minutes with a high degree of accuracy for distribution to the project team
• Develop andmaintainprofessional working relationships with external contractors and key stakeholders
• Prepare andmodifydocuments including correspondence, emails, reports, department processes, distribution groups, drafts and logs from clients, business partners, and vendors
• Ensure contractual information and databases used by the project team are uptodate andaccurate
• Daily communication with on-site head office staff, consultants, and subcontractors
• Input and update construction management software
• Continuously communicate site information, risks, and issues from updates
• Provide support toAccountsPayableregardingcontract invoicing and act as a liaison asrequired

What you need to be successful:

• Strongproficiencyin MS Office
• Working experience using construction management software orERP
• Minimum twoyears’ working in an administrative role
• Exceptional time management and organizational skills
• Effective communication skills, both oral and written
• Strong interpersonal skills to build and foster partnership with teams

What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $49,600 to $62,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.