Construction Purchasing Admin Coordinator

SEYMOUR PACIFIC DEVELOPMENTS LTD; Campbell River; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Extended health

Vision care

Dental coverage

Employee and Family Assistance Program

Employee Referral Program

Yearly health and wellness benefit

RRSP eligibility after 1 year

Employee recognition program

In-house professional development

Job summary

Seymour Pacific Developments Ltd. is seeking a Purchasing Administrative Assistant to support the purchasing department and ensure smooth paperwork flow between sites, vendors, accounts payable, and Construction Management.

You will maintain electronic files, prepare and modify documents, log data, and generate reports, while communicating professionally with site staff and vendors in a fast-paced construction environment in Campbell River.

Qualifications

• Minimum 1 year of administrative experience.
• Proficient with MS Office Suite.
• Demonstrated organizational skills with electronic systems.
• Experience in purchasing department is an asset.
• Able to build relationships with departments, partners, and customers.
• Strong verbal and written communication.
• Able to thrive in a fast-paced construction office environment with minimal supervision.

Responsibilities

• Maintain electronic filing system.
• Type purchasing agreements, distribute, file electronically, and log appropriately.
• Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors.
• Utilize databases/spreadsheets to record information and generate reports.
• Prepare purchase orders or RFPs.
• Refer inquiries to appropriate individuals, divisions, or departments.
• Communicate with vendors, head office, and site staff.
• Work in a schedule-driven environment.
• Communicate regularly with site receivers.
• Present a positive and professional image of the organization to visitors and suppliers.
• Monitor inbound shipments as necessary.

Skills

MS Office Suite

Organizational skills

Verbal and written communication

Vendor coordination

Relationship building

Fast-paced environment

Education

High school diploma or equivalent

Tools

MS Office

Document management

Job description

Seymour Pacific Developments Ltd. is seeking a Purchasing Administrative Assistant to support the purchasing department and ensure smooth paperwork flow between sites, vendors, accounts payable, and Construction Management.

You will maintain electronic files, prepare and modify documents, log data, and generate reports, while communicating professionally with site staff and vendors in a fast-paced construction environment in Campbell River.