Contracts Administrator

ACI Worldwide; Surrey; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks vacation

Job summary

Pomerleau is seeking a Contracts Administrator to support subcontract management, prepare monthly cost accruals, and coordinate with procurement, engineering and construction teams. You will track deliverables, manage variations and change orders, and ensure compliance with contractual terms while helping to maintain positive stakeholder relationships on major projects in Canada.

This hybrid role offers career growth, RRSP matching, stock ownership program, and four weeks vacation, with

Qualifications

• Minimum 5 years of relevant experience with major subcontractors in roles dealing with forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.

Responsibilities

• Assist Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationships.
• Review subcontract information following handover from procurement.
• Identify and minimize areas of contractual risk.
• Administer subcontractors with Area Manager, monitor performance and ensure compliance with subcontract requirements.
• Support reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Prepare monthly applications for payment with back-up documents.
• Collaborate with cost control to track costs by discipline.
• Prepare monthly costs/quantities accruals and forecast monthly incurred costs.
• Assist in final account review and release of holdbacks and final payments.

Skills

Subcontract management

Cost management

Forecasting & accruals

Negotiation

Education

Degree in Quantity Surveying or Engineering

Tools

MS Excel

Job description

Ready to build your career? We want to hear from you.

Reporting to the Contracts Manager within the commercial team, the Contracts Administrator is responsible for administration, coordination, and management and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.

What you will do

• Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
• Review subcontract’s information following handover from procurement.
• Identifies and minimizes areas of contractual risk.
• Administer subcontractors together with Area Manager, monitor their performance and ensure compliance with subcontract requirements to commercial terms.
• Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Interact with engineering and construction departments to prepare monthly applications for payment both for the corresponding Subcontracts and Change Order measurable pay items/lump sum, provided with back up documents/field survey in accordance with contract terms.
• Close cooperation with cost control team to track, evaluate and monitor cost per applicable disciplines.
• Preparation of monthly costs/quantities accruals and forecast monthly incurred costs.
• Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.

This role could be for you if you have

• Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.

Benefits

• RRSP with up to 5% employer matching.
• Hybrid work model for corporate roles.
• Employee stock ownership program.
• Career growth through real development opportunities.
• Transit pass reimbursement — get to work for free.
• Minimum 4 weeks of vacation from day one.

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired. Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.