Subcontracts administrator

Pomerleau; Ottawa; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

RRSP match

Hybrid work

Stock ownership program

Career growth opportunities

Transit pass reimbursements

4 weeks vacation

Job summary

Pomerleau is seeking a subcontract administration coordinator to prepare, review for compliance, and issue subcontracts for construction projects across Canada. You will ensure documentation, maintain records, and align with internal processes.

The role requires a DEC in a related field and 2–5 years in admin/contract roles, plus strong MS Office and CMiC/Textura skills, meticulous attention to detail, and ability to work in a fast-paced environment.

Qualifications

• DEC in Business Administration, Paralegal Technology, Accounting, Project Management, or related field.
• 2–5 years in admin, contract administration, or compliance-related role.
• Proficient in MS Office Suite and contract management software (CMiC, Textura).
• Strong attention to detail, thoroughness, and accuracy.
• Excellent organizational skills and the ability to manage multiple files and priorities.
• Sound judgment and commitment to confidentiality.
• Strong communication skills and customer-service orientation.
• Knowledge of the construction industry is an asset.
• Ability to work in a fast-paced environment with tight deadlines.

Responsibilities

• Generate subcontracts using established templates and processes.
• Review contractual documentation for compliance prior to issuance.
• Review and validate administrative and legal documentation provided by subcontractors.
• Maintain collection and storage of compliance docs (licences, insurances, bonds, tax certificates, etc.).
• Validate accuracy of subcontractor and contract information before approval.
• Collaborate with project teams to ensure complete, compliant contract files.
• Contribute to continuous improvement of subcontract administration processes and tools.

Skills

MS Office

contract management software

CMiC

Textura

attention to detail

organizational skills

confidentiality

communication

customer-service

Education

DEC in related field

Tools

CMiC

Textura

Job description

Job Description

Ready to build your career? We want to hear from you.

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

• Generate subcontracts using established templates and processes;
• Review contractual documentation for compliance prior to issuance;
• Review and validate the required administrative and legal documentation provided by subcontractors;
• Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
• Validate the accuracy of subcontractor and contract information prior to approval;
• Collaborate with project teams and other functions to ensure contract files are complete and compliant;
• Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

• Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
• Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
• Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
• Demonstrate a strong attention to detail, thoroughness, and accuracy;
• Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
• Demonstrate sound judgment and a strong commitment to confidentiality;
• Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
• Knowledge of the construction industry and contractual documentation is considered an asset;
• Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.