Subcontracts administrator

ACI Worldwide; Montreal (administrative region); Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking a subcontract administrator to prepare, review for compliance, and issue subcontracts for construction projects across Canada. The role ensures documentation is complete and validated, and supports continuous improvement of contract processes.

The role requires a DEC in a related field and 2–5 years in administration, contract administration, or compliance, with strong MS Office and contract software skills. Hybrid work model noted.

Qualifications

• Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field.
• Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role.
• Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.).
• Demonstrate a strong attention to detail, thoroughness, and accuracy.
• Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously.
• Demonstrate sound judgment and a strong commitment to confidentiality.
• Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders.
• Knowledge of the construction industry and contractual documentation is considered an asset.
• Ability to work effectively in a fast-paced environment with tight deadlines.

Responsibilities

• Generate subcontracts using established templates and processes.
• Review contractual documentation for compliance prior to issuance.
• Review and validate the required administrative and legal documentation provided by subcontractors.
• Ensure the collection, compilation, and maintenance of compliance documentation, including licences, insurance certificates, bonds, tax compliance certificates, and other required documents.
• Validate the accuracy of subcontractor and contract information prior to approval.
• Collaborate with project teams and other functions to ensure contract files are complete and compliant.
• Contribute to the continuous improvement of processes and tools related to subcontract administration.

Job description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

• Generate subcontracts using established templates and processes;
• Review contractual documentation for compliance prior to issuance;
• Review and validate the required administrative and legal documentation provided by subcontractors;
• Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
• Validate the accuracy of subcontractor and contract information prior to approval;
• Collaborate with project teams and other functions to ensure contract files are complete and compliant;
• Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, qualifications and experience

• Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
• Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
• Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
• Demonstrate a strong attention to detail, thoroughness, and accuracy;
• Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
• Demonstrate sound judgment and a strong commitment to confidentiality;
• Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
• Knowledge of the construction industry and contractual documentation is considered an asset;
• Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits and Perks

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired. Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third-party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.