Sr. Contracts Admin

Mobilinx; Mississauga; Hybrid; CAD 95,000 - 130,000; Full time

Job summary

Mobilinx in Mississauga, Canada, is seeking a Senior Contract Administrator to manage subcontracts from negotiation through execution. You will oversee progress, risk assessment, and change management while ensuring contractual compliance and timely communications with subcontractors.

The role requires 10+ years of contract administration experience and a strong background in engineering or finance. Travel or coordination with JV partners may be required, with a focus on accuracy and governance.

Qualifications

• Bachelor's degree in Engineering, Quantity Surveying, Business Administration or Finance required; Master's preferred.
• 10+ years of contract administration experience.

Responsibilities

• Administers subcontracts from negotiation through progress reviews and informs management of cost or technical risks.
• Coordinates with staff on contractual rights, performance, and major matters.
• Ensure compliance with contract requirements and insurance policies.
• Manage change processes, including change orders and change issues with subcontractors.
• Prepare timely, accurate contractual correspondence and payments.
• Identify deliverables such as bonds, reports, and insurance certificates; track changes and closeouts.
• Lead subcontractor kickoff and regular review meetings; support monthly financial reporting.

Skills

Contract administration

Negotiation

Change management

Communication

Attention to detail

Project management

Financial awareness

Education

Engineering

Quantity Surveying

Business Administration

Finance

Tools

CCDC forms

Job description

Reporting to the Contracts Manager, the Senior Contract Administrator shall be responsible for but not limited to the following

Role and General Responsibilities

• Administers assigned subcontracts starting from contract negotiations and maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Ensure compliance with contract requirements
• Working knowledge of insurance policies and administering claims that fall under the project insurance policy deductibles.
• Implementation of Change Management procedures
• Negotiation of Change Orders and change issues with Subcontractors
• Ensure timely and accurate contractual correspondence
• Pricing of change and delay issues
• Identification and tracking of deliverables including bonds, reports and insurance certificates and insurance claims.
• Identification and implementation of record keeping validating potential Changes
• Maintenance of change management/issue logs and provision of summary reports
• Maintaining excellent relationships with the subcontractors and public
• Other responsibilities include but are not limited to:
• Subcontractor Kickoff meetings
• Regular subcontractor review meetings
• Payment administration
• Schedule monitoring
• Monthly financial reporting
• Recommend efficiency changes to contract administration
• Subcontract Agreement closeout

Qualifications and Education Requirements

• Bachelor’s degree in Engineering, Quantity Surveying, Business Administration or Finance required (Master’s degree preferred)
• 10+ years of experience in contract administration or a related field like quantity surveying, accounting, finance or legal or education

• Experience working with and managing contracts
• Knowledge and understanding of the legal requirements involved in specific contracts
• Relevant experience in managing and administering insurance claims
• Ability to conduct telephone investigations, evaluate, negotiate and settle first and third-party commercial lines claims
• Attention to detail and ability to notice errors
• Working knowledge of accounting principles
• Experience and knowledge of change management principles, methodologies, and tools
• Ability to influence others and move toward a common vision or goal
• Flexible and adaptable; able to work in ambiguous situations
• Organized with a natural inclination for planning strategy and tactics
• Acute business acumen and understanding of organizational issues and challenges
• Familiarity with project management approaches, tools and phases of the project lifecycle
• Experience with large-scale organizational change efforts
• Effective communication and negotiation skills
• Excellent oral and written English skills are essential

• Commitment to ethical business conduct and trusted with sensitive information

Preferred Skills

• Change management certification or designation desired

• Strong awareness of construction and contract law (Experience with Canadian Construction Documents Committee (CCDC) forms of contract an asset)

• Engineering background (civil, systems, MEP, track) preferred but not required
• Significant major project experience dealing with change/claims management/dispute resolution issues
• Being able to work in a team in Joint Venture environment
• Dynamic highly motivated individual able to interact with construction teams