Subcontracts administrator

Pomerleau; Montreal (administrative region); Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau is seeking a structured Subcontracts Administrator to prepare, review for compliance, and issue subcontracts for construction projects across Canada. You will ensure documentation validity, maintain contract records, and support internal processes while coordinating with project teams to keep files complete and compliant.

Ideal candidates have a DEC and 2–5 years in contract administration or compliance, with strong MS Office and CMiC/Textura skills, and a meticulous, confidential

Qualifications

• Hold a College Diploma (DEC) in a related field.
• 2–5 years in admin, contract administration, or compliance.
• Proficient in MS Office and contract management software.
• Strong attention to detail, organization, and confidentiality.
• Able to manage multiple files and priorities simultaneously.

Responsibilities

• Generate subcontracts using established templates and processes.
• Review contractual documentation for compliance prior to issuance.
• Review and validate administrative and legal documentation by subcontractors.
• Ensure collection and maintenance of compliance documents (licences, insurance, bonds, tax certificates).
• Validate accuracy of subcontractor and contract information before approval.
• Collaborate with project teams to keep contract files complete and compliant.
• Contribute to continuous improvement of subcontract administration processes and tools.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Confidentiality

Education

DEC in Business Administration

DEC in Paralegal Technology

DEC in Accounting

DEC in Project Management

Related field

Tools

CMiC

Textura

Microsoft Office

Job description

Job Description

Ready to build your career? We want to hear from you.

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

• Generate subcontracts using established templates and processes;
• Review contractual documentation for compliance prior to issuance;
• Review and validate the required administrative and legal documentation provided by subcontractors;
• Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
• Validate the accuracy of subcontractor and contract information prior to approval;
• Collaborate with project teams and other functions to ensure contract files are complete and compliant;
• Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

• Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
• Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
• Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
• Demonstrate a strong attention to detail, thoroughness, and accuracy;
• Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
• Demonstrate sound judgment and a strong commitment to confidentiality;
• Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
• Knowledge of the construction industry and contractual documentation is considered an asset;
• Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.