Subcontract Administrator F/H

VINCI Construction Grands Projets Hellas S.A.; Toronto; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Bonuses

4 weeks vacation

RRSP Program

Career development

Cosmopolite environment

Challenging project

Job summary

VINCI Construction Grands Projets Hellas S.A. is hiring a Subcontract Administrator for the Deep-Water Intake Group project in North America.

You will monitor subcontract performance, manage change orders, and coordinate commercial activities with PMT, Engineering, and Legal teams to support successful execution. The role requires a Bachelor’s degree and 2–5 years in contracts/subcontracts within engineering/construction, with strong contract-law knowledge and MS Office proficiency.

Qualifications

• Bachelor's degree in Construction Management, Business, Engineering, Supply Chain Management, or a related field.
• 2-5 years of experience in contracts, subcontracts, procurement, or commercial management within the engineering and construction industry.
• Strong knowledge of contract law, subcontract pricing, pre-award negotiations, subcontract drafting, and subcontract administration.
• Experience conducting market research, leading commercial negotiations, and preparing commercial recommendations.
• Working knowledge of engineering and construction subcontracting practices, commercial terms, and applicable regulations.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent analytical, communication, presentation, and interpersonal skills, with the ability to collaborate across multidisciplinary teams.
• Detail-oriented, self-motivated, and capable of managing competing priorities while meeting deadlines
• Experience supporting large-scale projects in a fast-paced environment.

Responsibilities

• Monitor subcontract performance through progress reviews, invoicing, forecasting, and Change Orders.
• Lead administration and closeout of contracts and service agreements.
• Coordinate inputs for proposals, prime contracts, and commercial strategy.
• Ensure compliance with policies, procedures, contractual obligations, and project requirements.
• Identify and mitigate commercial and contractual risks; provide recommendations.
• Manage processes to monitor contract compliance, performance, changes, claims, and disputes.
• Lead negotiation and resolution of change events, claims, and disputes with Legal and other functions.
• Manage contract budgets, site progress, quantities, and performance against objectives.

Skills

Contract management

Subcontracts

Procurement

Commercial management

Negotiation

MS Office

Education

Bachelor's degree in Construction Management

Related field

Tools

Microsoft Office Suite

Job description

Job details

Job category

FINANCE / ACCOUNTING / MANAGEMENT / TAX - Contract Manager

Job title

Subcontract Administrator F/H

Contract type

Permanent

Description of the assignment

Deep-Water Intake Group, a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Subcontract Administrator

What is the project?

The Pickering Nuclear Generating Station Refurbishment Program Involves Designing And Building a New Deep-water Intake In Lake Ontario To Improve The Plant's Cooling System. This Will Involve

• A 1.5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What You Will Do

Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract, including invoicing, forecasting, negotiation and the formalization of Change Orders, claims analysis, and the proactive communication of project challenges. They will help ensure subcontract compliance with project requirements and support successful project execution.

Concretely, Your Tasks Will Be

• Partner with the Project Management Team (PMT), Engineering, Construction, Commissioning, and Operations teams, Customer representatives, Legal, Finance, and other stakeholders to align contract activities with project objectives.
• Maintain effective relationships with subcontractors.
• Support project leadership in developing and implementing strategies for the safe and successful execution of the project.
• Lead the administration and closeout of contracts and service agreements throughout their lifecycle.
• Coordinate contract inputs for proposals, prime contract development, and commercial strategy.
• Ensure compliance with company policies, procedures, contractual obligations, and project requirements.
• Identify, assess, and mitigate commercial and contractual risks, providing recommendations to project leadership.
• Establish and manage processes to monitor contract compliance, performance, changes, claims, and dispute resolution.
• Lead the negotiation and resolution of change events, claims, and disputes, coordinating with Legal and other functions as required.
• Manage contract budgets, monitor subcontractor site progress and quantities performed, and track performance against project objectives.

Profile

• Bachelor's degree in Construction Management, Business, Engineering, Supply Chain Management, or a related field.
• 2-5 years of experience in contracts, subcontracts, procurement, or commercial management within the engineering and construction industry.
• Strong knowledge of contract law, subcontract pricing, pre-award negotiations, subcontract drafting, and subcontract administration.
• Experience conducting market research, leading commercial negotiations, and preparing commercial recommendations.
• Working knowledge of engineering and construction subcontracting practices, commercial terms, and applicable regulations.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent analytical, communication, presentation, and interpersonal skills, with the ability to collaborate across multidisciplinary teams.
• Detail-oriented, self-motivated, and capable of managing competing priorities while meeting deadlines
• Experience supporting large-scale projects in a fast-paced environment.

Why us?

• Gross annual salary between 75K and 90K, depending on experience and profile
• 4 vacation weeks & 3 emergency/sickness days paid;
• Annual bonuses;
• Group Health Insurance (premium participation including virtual health care system);
• RRSP Program
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

Applicant criteria

Minimum Education Required

Third-year undergraduate

Minimum Experience Required

More than 3 years

Job location

North America, Canada, Ontario

YES=Do not include address NO=Include the address

No

Address

toronto