Construction Subcontracts Specialist — Hybrid & Growth

Pomerleau; Ottawa; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

RRSP match

Hybrid work

Stock ownership program

Career growth opportunities

Transit pass reimbursements

4 weeks vacation

Job summary

Pomerleau is seeking a subcontract administration coordinator to prepare, review for compliance, and issue subcontracts for construction projects across Canada. You will ensure documentation, maintain records, and align with internal processes.

The role requires a DEC in a related field and 2–5 years in admin/contract roles, plus strong MS Office and CMiC/Textura skills, meticulous attention to detail, and ability to work in a fast-paced environment.

Qualifications

• DEC in Business Administration, Paralegal Technology, Accounting, Project Management, or related field.
• 2–5 years in admin, contract administration, or compliance-related role.
• Proficient in MS Office Suite and contract management software (CMiC, Textura).
• Strong attention to detail, thoroughness, and accuracy.
• Excellent organizational skills and the ability to manage multiple files and priorities.
• Sound judgment and commitment to confidentiality.
• Strong communication skills and customer-service orientation.
• Knowledge of the construction industry is an asset.
• Ability to work in a fast-paced environment with tight deadlines.

Responsibilities

• Generate subcontracts using established templates and processes.
• Review contractual documentation for compliance prior to issuance.
• Review and validate administrative and legal documentation provided by subcontractors.
• Maintain collection and storage of compliance docs (licences, insurances, bonds, tax certificates, etc.).
• Validate accuracy of subcontractor and contract information before approval.
• Collaborate with project teams to ensure complete, compliant contract files.
• Contribute to continuous improvement of subcontract administration processes and tools.

Skills

MS Office

contract management software

CMiC

Textura

attention to detail

organizational skills

confidentiality

communication

customer-service

Education

DEC in related field

Tools

CMiC

Textura

Job description

Pomerleau is seeking a subcontract administration coordinator to prepare, review for compliance, and issue subcontracts for construction projects across Canada. You will ensure documentation, maintain records, and align with internal processes.

The role requires a DEC in a related field and 2–5 years in admin/contract roles, plus strong MS Office and CMiC/Textura skills, meticulous attention to detail, and ability to work in a fast-paced environment.