Strategic Executive Assistant | Trusted Leadership Partner

Ecolab; Calgary; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Vacation and flex days

Comprehensive benefits (Dental, Drugs,

RRSP contributions

Job summary

CoolIT Systems, an Ecolab company, is seeking an Executive Assistant to provide high-level support to executive leadership in Calgary. The role partners with executives to manage priorities, coordinate strategic meetings, travel, and cross-functional initiatives.

You will anticipate needs, protect executive time, and translate leadership priorities into coordinated action across the organization. The position requires exceptional organization, sound judgement, and a proactive, discreet approach

Qualifications

• Postsecondary education or equivalent combination of education and experience.
• Advanced proficiency with Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams.
• Legally authorized to work in Canada without sponsorship.

Responsibilities

• Build trusted partnerships with assigned executives to understand priorities, working styles, and business objectives.
• Protect and optimize executive time through proactive calendar management aligned to business priorities.
• Coordinate leadership operating rhythms, recurring meetings, and strategic planning cadences.
• Prepare agendas, presentations, briefing packages, decision-support materials, and meeting documentation.
• Track action items, commitments, decisions, and deliverables, ensuring timely follow-through.
• Maintain visibility across executive priorities and elevate risks, dependencies, or scheduling conflicts.

Skills

Writing & editing

Organization

Project planning

Discretion

Influence

Proactive mindset

Education

Postsecondary education or equivalent

Post Secondary Education in Business Administration

Job description

CoolIT Systems, an Ecolab company, is seeking an Executive Assistant to provide high-level support to executive leadership in Calgary. The role partners with executives to manage priorities, coordinate strategic meetings, travel, and cross-functional initiatives.

You will anticipate needs, protect executive time, and translate leadership priorities into coordinated action across the organization. The position requires exceptional organization, sound judgement, and a proactive, discreet approach