Executive Assistant to CEO & ELT Coordinator

Right Time Group of Companies; Toronto; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary with incentives

Health, dental & life insurance

Retirement Savings Plan

Professional growth opportunities

Collaborative, supportive environment

Job summary

Right Time Group of Companies is seeking an experienced Executive Assistant to the CEO. The role coordinates executive calendars, travel, communications, and expenses while supporting the Executive Leadership Team (ELT) with confidence and professionalism.

You will anticipate needs, manage competing priorities, and maintain discretion in a fast-paced, multi-site environment. The position is hybrid, preferably located in the GTA or surrounding area, with opportunities for professional growth and

Qualifications

• Postsecondary education in Business Administration, Office Administration, or a related discipline is preferred.
• Minimum 5-7 years of experience supporting C-suite executives, preferably a Chief Executive Officer.
• Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
• Strong attention to detail and follow-through.
• Excellent verbal, written, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams).
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality.
• Highly professional with a proactive, customer-service mindset.
• Experience supporting senior executives within a multi-site or geographically dispersed organization is considered an asset.

Responsibilities

• Provide proactive executive calendar management for the CEO, prioritizing meetings to maximize effectiveness.
• Coordinate meetings, appointments, events, and executive commitments.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Coordinate domestic and international travel with detailed itineraries and logistics.
• Prepare and process expense reports and reconcile corporate cards.
• Prepare meeting materials, briefings, reports, and correspondence.
• Screen and prioritize communications and follow up on action items.
• Handle highly confidential information with discretion.
• Coordinate ELT meetings, agendas, logistics, and follow-up on actions.
• Prepare meeting minutes and track decisions across the ELT.
• Support executives with travel coordination and other admin tasks as required.
• Monitor deliverables and deadlines across the ELT.

Skills

Organizational skills

Time management

Communication (verbal/written)

Discretion & confidentiality

Microsoft Office (Outlook, Word, Excel

Team collaboration

Multisite/ dispersed experience

Education

Postsecondary education in Business Administration or related discipline

Tools

Microsoft Office

Job description

Right Time Group of Companies is seeking an experienced Executive Assistant to the CEO. The role coordinates executive calendars, travel, communications, and expenses while supporting the Executive Leadership Team (ELT) with confidence and professionalism.

You will anticipate needs, manage competing priorities, and maintain discretion in a fast-paced, multi-site environment. The position is hybrid, preferably located in the GTA or surrounding area, with opportunities for professional growth and