Strategic Executive Assistant to the ADM Office

Government of Alberta; Edmonton; Hybrid; CAD 61,000 - 82,000; Full time

Benefits offered by this job

Positive workplace culture

Work-life balance

Job summary

Government of Alberta in Edmonton seeks an Executive Secretary to provide executive-level support for two Assistant Deputy Minister offices. You will manage complex calendars, coordinate communications, and prepare briefing materials to enable timely decision-making.

The role requires a High School Diploma with four years of related experience, strong organizational and communication skills, and the ability to liaise with internal and external stakeholders.

Qualifications

• Experience providing support to C-suite executives in a large/complex organization.
• Ability to manage executive calendars, meetings, travel arrangements, and briefing materials.
• Experience coordinating internal and external communications and liaison duties.
• Understanding of HR administration practices including staffing and onboarding within 1GX.
• Experience managing financial and administrative processes and policy compliance.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders, fostering strong relationships and ensuring timely, accurate communication on behalf of the ADM and division.
• Manage the ADM's complex calendar, scheduling, meetings, briefing materials, and travel arrangements to support effective time management and executive decision-making.
• Coordinate, review, and track executive correspondence, ARTS, information requests, and key deliverables to ensure quality, accuracy and adherence to deadlines.
• Support workforce planning and human resource administration, including staffing, recruitment, onboarding, organizational reporting and employee data management.
• Manage financial and operational administrative activities, including expense claims, invoices, financial reporting, approvals and compliance with corporate policies and controls.
• Coordinate divisional administration and business operations, including multi-branch initiatives, facilities and technology support, records management and advanced administrative services.
• Provide strategic and executive support through issue management, problem solving, process improvement, staff guidance and coordination of special projects.

Education

High School Diploma

Job description

Government of Alberta in Edmonton seeks an Executive Secretary to provide executive-level support for two Assistant Deputy Minister offices. You will manage complex calendars, coordinate communications, and prepare briefing materials to enable timely decision-making.

The role requires a High School Diploma with four years of related experience, strong organizational and communication skills, and the ability to liaise with internal and external stakeholders.