Executive Administrator

TSG Staffing Services; Fort McMurray; On-site; CAD 55,000 - 75,000; Full time

Job summary

TSG Staffing Services in Fort McMurray is seeking an Executive Administrator to support the executive team in a fast-paced office environment.

You will manage complex calendars, coordinate meetings, handle AP/AR using QuickBooks, maintain filing systems, and prepare correspondence and reports with discretion.

Qualifications

• 3+ years of administrative experience.
• Experience in a unionized environment is a strong asset.
• Hands-on experience with QuickBooks (AP/AR, reconciliations) is required.
• Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and communication skills; discretion and professionalism.

Responsibilities

• Provide high-level admin support to the executive team.
• Manage complex calendars and coordinate meetings with discretion.
• Support office operations including reception coverage and filing.
• Handle accounts payable and receivable using QuickBooks.
• Maintain filing systems and perform data entry and document preparation.

Skills

Executive support

Calendar management

Communication

MS Office

Tools

QuickBooks

MS Office Suite

Job description

TSG Staffing Services is currently recruiting for an EXECUTIVE ADMINISTRATOR for a Fort McMurray area-based opportunity to work in an office environment.

Job Description:

• Provide high-level administrative support to the executive team in a fast-paced, high-pressure environment
• Manage complex calendars, coordinate meetings, and prioritize shifting executive demands with discretion and efficiency
• Support office operations, including reception coverage, visitor coordination, mail distribution, supply management, boardroom scheduling, and other various duties
• Handle accounts payable and receivable functions, including invoice processing, expense tracking, and reconciliations using QuickBooks
• Maintain electronic and hard copy filing system
• Perform data entry and scan documents
• Prepare and modify documents, including correspondence, reports, drafts, memos and email

Job Requirements:

• 3+ years of administrative experience
• Experience working in a unionized environment is a strong asset
• Hands-on experience with QuickBooks (AP/AR, reconciliations) is required
• Proficient in Microsoft Office programs, including Word, Excel, Outlook and PowerPoint
• Excellent organizational skills and the ability to deliver consistent and reliable results
• High level of discretion, professionalism, and emotional intelligence when dealing with sensitive information and workplace dynamics
• Excellent communication skills – written and verbal

Pay rates or salaries will be based on experience and current market standards. Only selected candidates will be contacted.