Administrator Assistant

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

The Government of Alberta (Alberta Public Service) is seeking a full-time, temporary Administrative Support role based in Edmonton. The position supports the Cabinet Coordination Office in cabinet/committee work, prepares schedules, manages documentation, and maintains official records.

Key duties include CMS design and updates, document processing for timely distribution, and meeting logistics such as catering and attendance.

Qualifications

• High school diploma and at least three years of related experience.
• Equivalency: education or experience considered on the basis of experience.
• Sound knowledge of administrative procedures, HR policy and governmental financial policies.

Responsibilities

• Support the Cabinet Coordination Office in providing support to Cabinet/Committee meetings and the Premier's office.
• Consolidated meeting schedule (CMS) creation and updates; manage invites and notices.
• Document processing for Cabinet meetings; distribute to Members and designated recipients.
• Maintain Official Records; filing of hard and electronic records and archives.
• Administrative/logistical support for Cabinet/Committee meetings, including catering and attendance.
• Provide corporate support for onboarding, user transfers and mobility support.

Skills

Administrative procedures

HR policy

Government policy development

Policy development processes

Adobe

Microsoft Office

SharePoint

1GX

Education

High school diploma

Tools

SharePoint

Adobe Acrobat

Microsoft Office Suite

1GX

Job description

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Ministry:Executive Council
Location:Edmonton, Alberta
Full or Part-Time:Full-Time
Hours of Work:36.25hours per week
Permanent/Temporary: Temporary- up to 6 months
Scope:Open Competition
Closing Date:October 13, 2026
Classification: Administrative Support 5

Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Executive Council works to ensure effective strategic planning and coordinated policy development and communications across government, engages Albertans and the broader global community, and promotes a vibrant and innovative public service.

Role Responsibilities

This position will support the Cabinet Coordination Office in its responsibility to provide support to Cabinet/Committee’s and the Premier's office.

What You’ll Do

1.Consolidated meeting schedule (CMS) - Designated staff receive up to date information on Cabinet and committee meeting schedules and dates for Order in council signings.

• Prepare a draft CMS with updated information on meeting dates/times, OC signing dates, etc., and incorporate feedback for final approval;
• Send out meeting invites and meeting change/cancellation notices (as required).

2.Document Processing- Documents required for Cabinet and Cabinet Committee meetings are received and processed for timely distribution to Members and other designated recipients.

• Administer access to SharePoint sites for Cabinet Coordination Office (CCO), Policy Coordination Office (PCO) and Minister’s Office staff, as requested;
• Monitor CCO Outlook lnbox and action accordingly;
• Work with Ministers' Offices and PCO staff to ensure submitted documents are complete and properly formatted;
• Notify PCO and CCO that documents for designated meetings have been processed, and filed; and
• Maintain distributions lists associated with document processing work.

3.Official Records - The CCO complies with records management protocols and/or best practices.

• Maintain Official Record hard copies for all Cabinet and committee meetings, and updating the Outstanding Official Records schedule, as needed;
• Maintain filing of electronic records in shared drive;
• Conduct searches, often on a time sensitive basis, to retrieve required official records; and
• Arrange for archiving and storage of Official Records.

4.Administrative/Logistical Support for Cabinet/Committee Meetings - Planning and execution of Cabinet/Committee meeting facilitates effective government decision making.

• Order catering, as required;
• Provide final attendance numbers
• Ensure there is standby support for Cabinet meetings in Calgary

5.Corporate Support - The Cabinet Coordination Office provides effective corporate support, and operational priorities are achieved in a timely/effective fashion including supporting onboarding processes, user transfers and mobility support.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Builds Collaborative Environment: Engages diverse stakeholders and fosters collaboration through shared resources and inclusive dialogue. Resolves conflict through facilitation and coaching while valuing different perspectives to achieve outcomes.
• Creative Problem Solving:Uses diverse approaches to analyze problems and generate solutions. Encourages collaboration and brings the right people together to resolve issues.
• Agility: Adapts quickly to changing priorities and incorporates improvements into work. Stays composed under pressure and helps others adjust to change.
• Develop Self and Others:Builds individual and team capability through learning and development. Promotes shared learning and supports personal development planning.
• Systems Thinking: Considers broader trends, risks, and context when making decisions. Aligns actions with organizational goals and addresses barriers to progress.

Qualifications

Minimum Recruitment Standards

High school diploma, plus a minimum of three years of related experience.
Equivalency: Directly related education or experience considered on the basis of:

• One year of education for one year of experience; or
• One year of experience for one year of education.

What You Bring

• Sound knowledge of administrative procedures, human resource policy and governmental financial policies.
• Some working knowledge of government policy development processes and procedures.
• Excellent working knowledge of Adobe and Microsoft Office Suite including Word, PowerPoint, Outlook and SharePoint and working knowledge of 1GX.

This posting is for one (1) full time, temporary position up to 6 months.

Hours of Work: 36.25 hours/week.

Location: Edmonton.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Annie Ostopowich at [e-mail].