Strategic Executive Assistant to Senior Leaders

University of Saskatchewan; Saskatoon; On-site; CAD 55,000 - 96,000; Full time

Job summary

The University of Saskatchewan in Saskatoon, SK seeks an Executive Assistant to provide confidential support to senior leaders. You will manage complex calendars, prepare briefings and communications, coordinate meetings, travel, and events, and track initiatives to improve office efficiency.

A diploma in office administration and experience supporting executives are preferred. With a focus on discretion and professional collaboration, you will liaise with diverse stakeholders, draft high-level

Qualifications

• Five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
• Proven ability to manage executive calendars, communications, and confidential information with discretion.
• Exceptional written and verbal communication skills for high-level correspondence and reports.
• Strong interpersonal skills to foster relationships with diverse internal and external stakeholders.
• Professionalism, tact and diplomacy in sensitive matters; proactive, self-directed learning.

Responsibilities

• Strategic calendar management and advanced email monitoring for the senior leader.
• Prepare briefings, updates, materials, and information for meetings and decisions.
• Coordinate meeting logistics, take minutes, track actions, and manage travel and events.
• Draft, review and send communications on behalf of the leader; handle confidential information.
• Track initiatives and priorities; ensure alignment with organizational values and priorities.

Skills

Calendar management

Email management

Meeting preparation

Communication

Relationship management

Discretion

Education

Office administration diploma

Bachelor’s degree preferred

Tools

Microsoft Office

University systems experience

Job description

The University of Saskatchewan in Saskatoon, SK seeks an Executive Assistant to provide confidential support to senior leaders. You will manage complex calendars, prepare briefings and communications, coordinate meetings, travel, and events, and track initiatives to improve office efficiency.

A diploma in office administration and experience supporting executives are preferred. With a focus on discretion and professional collaboration, you will liaise with diverse stakeholders, draft high-level