Strategic Executive Assistant to SVP & COO

South Bow Canada Services; Calgary; On-site; CAD 55,000 - 85,000; Full time

Job summary

South Bow seeks an experienced Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and Chief Operating Officer. The role partners with the executive to manage priorities, complex schedules, travel, and stakeholder engagements.

You will handle confidential information, prepare executive materials, and coordinate meetings and events across Canada and beyond, while driving efficiency and strategic support in a fast-paced environment.

Qualifications

• Significant administrative experience supporting senior executives in a fast-paced environment.
• Excellent written and verbal communication skills across all levels of the organization.
• Comfort using emerging AI and digital tools to improve productivity and efficiency.
• Ability to manage confidential or sensitive information with discretion and sound judgment.
• Proven organizational and time-management skills with the ability to prioritize deadlines.

Responsibilities

• Provide comprehensive administrative and operational support to the SVP & COO.
• Manage a complex calendar, coordinating meetings, priorities, and commitments.
• Coordinate domestic and international travel, itineraries, logistics, and materials.
• Prepare and submit expense reports and manage executive administrative requirements.
• Draft and manage confidential correspondence, communications, and presentations.
• Serve as a key point of contact for internal and external stakeholders with professionalism.

Skills

Calendar management

Travel coordination

Communication

Discretion

Time management

Tools

Microsoft Dynamics 365

Job description

South Bow seeks an experienced Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and Chief Operating Officer. The role partners with the executive to manage priorities, complex schedules, travel, and stakeholder engagements.

You will handle confidential information, prepare executive materials, and coordinate meetings and events across Canada and beyond, while driving efficiency and strategic support in a fast-paced environment.