Strategic Executive Assistant to Two Leaders

WSP Global Inc.; Kitchener; On-site; CAD 71,000 - 103,000; Full time

Benefits offered by this job

Top 100 Employer in Canada 2026

Flexible work arrangements

Job summary

WSP Global Inc. is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team in the Greater Toronto Area.

The role sits at the center of executive operations, managing complex priorities and coordinating strategic activities to enable leaders to focus on business objectives. You will be highly organized and proactive, building strong relationships across the organization while handling confidential information with discretion.

Qualifications

• Post-secondary education in Business Administration or related field is an asset.
• 10+ years of administrative experience within a large, complex organization.
• More than five years supporting senior executives or executive leadership teams.
• Experience supporting leaders in a professional services environment is considered an asset.
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint.

Responsibilities

• Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members.
• Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests.
• Coordinate domestic and international travel arrangements, accommodations, and logistics.
• Prepare and process expense reports and related documentation.
• Organise and support executive meetings, leadership events, and strategic initiatives.
• Draft, coordinate, and distribute communications on behalf of executive leaders.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Capture meeting notes, track action items, and ensure follow-through on key commitments.
• Build and maintain strong working relationships with internal and external stakeholders.
• Collaborate with administrative professionals across the business and provide backup support when required.
• Support special projects and initiatives that contribute to business objectives.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Stakeholder management

Communication

Discretion

Independence

Bilingual English/French

Education

Business Administration degree

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

SharePoint

Oracle or ERP systems

Job description

WSP Global Inc. is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team in the Greater Toronto Area.

The role sits at the center of executive operations, managing complex priorities and coordinating strategic activities to enable leaders to focus on business objectives. You will be highly organized and proactive, building strong relationships across the organization while handling confidential information with discretion.