Strategic Executive Assistant to CFO & COO

Onni Group; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Education allowance

Referral program

Team events

Employee discounts

Gym access

Friends & family rates

Job summary

Onni is seeking an experienced professional to provide high-level executive and operational support to the CFO, COO and finance team in Vancouver. The role combines executive administration with financial, insurance, fleet and business-operations coordination in a fast-paced, entrepreneurial environment.

You will manage calendars, handle urgent requests, coordinate invoices and support fleet/ICBC administration while maintaining detailed records and reporting to senior leaders.

Qualifications

• Proven experience providing executive, administrative or operations support in a fast-paced environment.
• Strong judgment, discretion and professionalism with confidential information.
• Excellent organization, prioritization and follow-through.

Responsibilities

• Manage complex executive calendars, appointments and meetings.
• Handle urgent requests with a practical, solution-focused approach.
• Coordinate invoicing, follow-ups and payment tracking.
• Assist with fleet/ICBC administration and policy documentation.
• Prepare meeting agendas and track action items through completion.

Skills

Executive support

Administrative support

Operations support

Calendar management

Communication

Problem solving

Proactive mindset

Attention to detail

Microsoft Office

Tools

Microsoft Office

SharePoint

Job description

Onni is seeking an experienced professional to provide high-level executive and operational support to the CFO, COO and finance team in Vancouver. The role combines executive administration with financial, insurance, fleet and business-operations coordination in a fast-paced, entrepreneurial environment.

You will manage calendars, handle urgent requests, coordinate invoices and support fleet/ICBC administration while maintaining detailed records and reporting to senior leaders.