Strategic Executive Assistant to CEO & COO

OSI Maritime Systems; Burnaby; On-site; CAD 65,000 - 90,000; Full time

Job summary

OSI Maritime Systems in Burnaby, BC, seeks an Executive Assistant to support the Executive Leadership. This role is highly operational, focusing on day-to-day activities, calendar coordination, and meeting logistics.

You will prepare presentations, manage confidential documents, arrange travel, and liaise with stakeholders at varying levels. Strong MS Office skills, discretion, and the ability to thrive in a fast-paced environment are essential.

Qualifications

• University or college degree in Business Management, Business Administration or similar.
• Minimum 4–6 years' experience working directly with executives; remote work experience is a plus.
• Advanced user of MS Office 365 suite (Teams, Excel, PowerPoint, Outlook).

Responsibilities

• Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO; coordinates weekly calendars.
• Assists with communication efforts; prepares presentations and schedules meetings for the CEO & COO.
• Monitors and maintains divisional workflow of reports; ensures actions are recorded, tracked and reported.
• Prepares agendas, attends meetings, takes notes, and captures actions.
• Maintains close working relationships with divisions; communicates proactively with stakeholders at varied seniority levels.
• Manages and prepares confidential and sensitive documents.
• Composes and reviews internal and external communications with accuracy and timeliness.
• Arranges travel and handles invoices.
• Ad hoc reports, duties, and presentations as required.

Skills

Interpersonal skills

Organizational skills

Discretion

Professionalism

Problem solving

Attention to detail

Education

University or college degree in Business Management or Business Administration

Tools

MS Office 365

Teams

Excel

PowerPoint

Outlook

Job description

OSI Maritime Systems in Burnaby, BC, seeks an Executive Assistant to support the Executive Leadership. This role is highly operational, focusing on day-to-day activities, calendar coordination, and meeting logistics.

You will prepare presentations, manage confidential documents, arrange travel, and liaise with stakeholders at varying levels. Strong MS Office skills, discretion, and the ability to thrive in a fast-paced environment are essential.