Strategic Executive Assistant to CFO & COO

Onni Group of Companies; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Dental & vision care

Life insurance

Annual education allowance

Referral program

Gym access

Employee discounts

Job summary

Onni is seeking a highly organized executive assistant to provide high-level support to the CFO, COO, and finance operations team in a fast-paced environment in Vancouver. The role blends executive administration with financial, insurance, fleet and business-operations coordination, ensuring critical tasks are completed with discretion and initiative.

The ideal candidate will anticipate needs, manage calendars, coordinate with internal teams and external brokers, and maintain detailed records

Qualifications

• Proven experience providing executive/administrative or operations support in a fast-paced environment, preferably to senior executives.
• Resourceful, proactive and solutions-oriented with ownership mindset.
• Strong judgment and discretion handling confidential information.
• Excellent organization and ability to manage multiple priorities and urgent requests.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Manage complex executive calendars and priorities across CFO/COO and finance team.
• Coordinate urgent requests, research options and identify alternatives.
• Prepare agendas, minutes and follow up on action items and approvals.
• Handle correspondence and review documents to complete requirements.
• Track emails and flag urgent matters for follow-up as needed.
• Coordinate insurance, fleet, and corporate administration tasks and approvals.

Skills

Executive support

Calendar management

Stakeholder coordination

MS Office/SharePoint

Financial & insurance admin

Attention to detail

Tools

SharePoint

Microsoft Office

Job description

Onni is seeking a highly organized executive assistant to provide high-level support to the CFO, COO, and finance operations team in a fast-paced environment in Vancouver. The role blends executive administration with financial, insurance, fleet and business-operations coordination, ensuring critical tasks are completed with discretion and initiative.

The ideal candidate will anticipate needs, manage calendars, coordinate with internal teams and external brokers, and maintain detailed records