Strategic Executive Assistant to SVP

Scotiabank; Toronto; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Personal and sick days

Comprehensive benefits start day one

Job summary

Scotiabank in Toronto, Ontario, seeks a Senior Administrative Officer on a 12-month contract to provide direct support to senior leaders within Real Estate.

You will manage calendars, arrange travel, prepare expense claims, assemble executive PowerPoint decks, and handle confidential information with discretion.

This role requires exceptional organizational skills, 2+ years of admin experience, and the ability to thrive in a large, complex organization.

Qualifications

• Minimum of 2 years experience as an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

Responsibilities

• Provide expert analytical and administrative support to the Senior Vice President and leadership team by proactively managing calendars, coordinating meetings, arranging catering, making travel arrangements, and preparing/verifying expense claims, ensuring they confirm to Bank policy.
• Plan and organize meetings by taking responsibility for assembling the agenda, location, meeting technology and all other meeting logistics. This includes taking a proactive role in developing, gathering content and preparing a range of Executive level PowerPoint decks.
• Gather relevant information from multiple sources and manipulate data across Word, PowerPoint & Excel files.
• Represent the Senior Vice President and the leadership team in a professional manner when acting on their behalf. Monitor and direct flow of information to senior/executive leaders.
• Coordinate/plan/schedule special events and conferences; prepare agendas and related documentation; coordinate work with other departments and organizations.
• Lend a hand when there is additional work or special projects. Provide back-up for other members of the admin. team in Real Estate.
• Increase the effectiveness of the admin. operating protocols by identifying, developing, and implementing new and more efficient systems and procedures to simplify work or to eliminate redundant tasks.
• Maintain confidentiality and use discretion with sensitive information.

Skills

MS Office

Stakeholder management

Organizational skills

Discretion

Time management

Communication

Presentation skills

Autonomy

Tools

PowerPoint

Excel

Word

Job description

Scotiabank in Toronto, Ontario, seeks a Senior Administrative Officer on a 12-month contract to provide direct support to senior leaders within Real Estate.

You will manage calendars, arrange travel, prepare expense claims, assemble executive PowerPoint decks, and handle confidential information with discretion.

This role requires exceptional organizational skills, 2+ years of admin experience, and the ability to thrive in a large, complex organization.