Senior Executive Assistant - In-Office, Travel & SOP Leader

Northern Primrose Consulting Inc; Mississauga; On-site; CAD 77,000 - 94,000; Full time

Benefits offered by this job

Dental & vision care

Extended health care

Life insurance

Paid vacation 120 hours (3 weeks)

Paid sick/personal/mental health time

Job summary

We are seeking a Senior Executive Assistant to lead executive support for the leadership team in Mississauga. The role includes managing inboxes, calendars, and priorities, handling complex travel for multiple people, processing invoices, and developing SOPs to ensure consistent office operations.

The ideal candidate has 5+ years supporting senior executives, a strong eye for detail, and comfort owning processes end-to-end.

Qualifications

• 5+ years of experience supporting senior level executives
• Experience booking complex travel for multiple travellers
• Experience reviewing and tracking invoices in QuickBooks or similar accounting software
• Experience writing SOPs with samples available on request
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel and Teams
• Excellent written and verbal communication; strong interpersonal skills

Responsibilities

• Manage the executive’s inbox, calendar, and priorities, and briefing notes for meetings
• Plan and book travel for multiple people; create detailed itineraries
• Review client invoices and reconcile expenses; update budgets
• Write, maintain, and update SOPs for administrative and office processes
• Office management and team communications; maintain confidentiality and data security
• Act as main contact between executive and internal teams, clients and vendors

Skills

Attention to detail

Communication

Interpersonal skills

Time management

Travel coordination

Education

High school diploma or equivalent

College diploma preferred

2+ years college degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

Teams

QuickBooks

ClickUp

Job description

We are seeking a Senior Executive Assistant to lead executive support for the leadership team in Mississauga. The role includes managing inboxes, calendars, and priorities, handling complex travel for multiple people, processing invoices, and developing SOPs to ensure consistent office operations.

The ideal candidate has 5+ years supporting senior executives, a strong eye for detail, and comfort owning processes end-to-end.