Executive Assistant

Options Consulting Solutions; Toronto; On-site; CAD 50,000 - 75,000; Part time

Job summary

A professional services firm in Toronto seeks an Executive Assistant to provide comprehensive administrative support to C-Suite executives. Responsibilities include managing calendars, coordinating meetings, and making travel arrangements. Ideal candidates will have over 5 years of experience in administrative roles, exceptional MS Office skills, and strong organizational abilities. The position is a contract role with an anticipated start in early to mid-April.

Qualifications

• 5+ years of administrative assistance experience supporting executive teams.
• Ability to manage calendars, coordinate meetings, and multitask effectively.
• Experience in planning and coordinating events.

Responsibilities

• Manage calendars and coordinate meetings for executives.
• Make travel arrangements for directors.
• Compile and finalize presentations for meetings.

Skills

MS Office skills (Word, Excel, PowerPoint)

Organizational skills

Time-management

Attention to detail

Effective communication

Interpersonal skills

Discretion in handling confidential information

Job description

Do you have extensive experience providing executive support to C‑Suite Executives?

Are you proficient in MS Office Suite (Word, Excel, PowerPoint)?

Can you effectively manage calendars, coordinate meetings, and handle travel arrangements?

The Job!

You will play a crucial role in providing administrative support and ensuring efficient workflow of C‑Suite Executives and support the Senior Executive Assistant. As an Executive Assistant, your responsibilities will include:

• Managing calendars, coordinating meetings, and taking meeting minutes as required.
• Making travel arrangements for directors or vice presidents.
• Coordinating group registrations for conferences, flights, and hotels.
• Compiling, editing, and finalizing presentations for meetings and committees.
• Processing invoices and preparing monthly expense reports.
• Planning and coordinating offsite meetings and team events.
• Greeting visitors and answering general inquiries.
• Arranging catering for team meetings and events.

What you bring to the job

You are someone with ample administrative experience and know how to support a fast‑paced team. You come with the following qualifications:

• Excellent MS Office skills: Word, Excel, and PowerPoint.
• A minimum of 5 years of administrative assistance support, ideally supporting the executive team.
• Strong organizational and time‑management skills.
• Attention to detail and ability to multitask.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Ideally able to start in early to mid‑April.

Qualified job seekers are asked to apply with attention to Shannan Willoughby.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in‑person interview will be asked whether specific accommodations are needed to support a personal disability.

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Seniority level: Associate

Employment type: Contract

Job function: Administrative and General Business

Industries: Professional Services