Senior Administrative Officer (12 - Month Contract)

Scotiabank; Toronto; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Personal and sick days

Comprehensive benefits start day one

Job summary

Scotiabank in Toronto, Ontario, seeks a Senior Administrative Officer on a 12-month contract to provide direct support to senior leaders within Real Estate.

You will manage calendars, arrange travel, prepare expense claims, assemble executive PowerPoint decks, and handle confidential information with discretion.

This role requires exceptional organizational skills, 2+ years of admin experience, and the ability to thrive in a large, complex organization.

Qualifications

• Minimum of 2 years experience as an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

Responsibilities

• Provide expert analytical and administrative support to the Senior Vice President and leadership team by proactively managing calendars, coordinating meetings, arranging catering, making travel arrangements, and preparing/verifying expense claims, ensuring they confirm to Bank policy.
• Plan and organize meetings by taking responsibility for assembling the agenda, location, meeting technology and all other meeting logistics. This includes taking a proactive role in developing, gathering content and preparing a range of Executive level PowerPoint decks.
• Gather relevant information from multiple sources and manipulate data across Word, PowerPoint & Excel files.
• Represent the Senior Vice President and the leadership team in a professional manner when acting on their behalf. Monitor and direct flow of information to senior/executive leaders.
• Coordinate/plan/schedule special events and conferences; prepare agendas and related documentation; coordinate work with other departments and organizations.
• Lend a hand when there is additional work or special projects. Provide back-up for other members of the admin. team in Real Estate.
• Increase the effectiveness of the admin. operating protocols by identifying, developing, and implementing new and more efficient systems and procedures to simplify work or to eliminate redundant tasks.
• Maintain confidentiality and use discretion with sensitive information.

Skills

MS Office

Stakeholder management

Organizational skills

Discretion

Time management

Communication

Presentation skills

Autonomy

Tools

PowerPoint

Excel

Word

Job description

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Title: Senior Administrative Officer (12 - Month Contract)

Requisition ID: 276280 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Senior Administrative Officer is responsible for providing direct administrative support to the senior leaders within Real Estate.

The incumbent acts on behalf of Vice-Presidents with minimal direction in handling special assignments varying in scope and length. The incumbent must be completely trustworthy and dependable in handling and processing private and confidential material, information, and sensitive issues.

Is this role right for you? In this role you will:

• Provide expert analytical and administrative support to the Senior Vice President and leadership team by proactively managing calendars, coordinating meetings, arranging catering, making travel arrangements, and preparing/verifying expense claims, ensuring they confirm to Bank policy.
• Plan and organize meetings by taking responsibility for assembling the agenda, location, meeting technology and all other meeting logistics. This includes taking a proactive role in developing, gathering content and preparing a range of Executive level PowerPoint decks. These presentations often contain complex information extracted from various sources.
• Gather relevant information from multiple sources and manipulate data across Word, PowerPoint & Excel files.
• Represent the Senior Vice President and the leadership team in a professional manner when acting on their behalf. Monitor and direct flow of information to senior/executive leaders.
• Coordinate/plan/schedule special events and conferences; prepare agendas and related documentation; coordinate work with other departments and organizations.
• Lend a hand when there is additional work or special projects. Provide back-up for other members of the admin. team in Real Estate.
• Increase the effectiveness of the admin. operating protocols by identifying, developing, and implementing new and more efficient systems and procedures to simplify work or to eliminate redundant tasks.
• Maintain confidentiality and use discretion with sensitive information.

Do you have the skills that will enable you to succeed in this role?

• Minimum of 2years experienceas an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and our communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please let us know.