Strategic Executive Assistant (12-Month Contract)

Choice Properties; Toronto; Hybrid; CAD 59,000 - 81,000; Full time

Benefits offered by this job

Accommodation upon request

Job summary

Choice Properties Real Estate Investment Trust is seeking an Executive Assistant on a 12-month contract in Toronto. The role provides high-level administrative support to Finance Executives, balancing calendars, correspondence, and board materials in a fast-paced, confidential environment.

The ideal candidate has at least five years of EA experience, strong proficiency with Word/Excel/PowerPoint/Outlook, and excellent communication and organizational skills.

Qualifications

• Five years of progressive Executive Assistant experience supporting senior Executives.
• Post-secondary program completion or equivalent.
• Real estate industry experience is an asset.
• Advanced proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Excellent organizational and time management skills.
• Ability to work independently in a fast-paced environment.
• Event planning experience is an asset.

Responsibilities

• Provide administrative support to Finance Executives, including calendar and email management, travel arrangements, expense reporting, correspondence, meeting materials and agendas, and special projects.
• Prepare and revise internal and external presentations, correspondence, reports, board materials, and emails.
• Manage competing priorities with proactive calendar reminders for Executives.
• Coordinate materials for executive review and post final materials.
• Manage quarterly deliverables and internal approvals for board materials.
• Process invoices and purchase orders; track expenditures and follow up on outstanding items.
• Maintain records and support the annual budget process.
• Handle highly sensitive matters with confidentiality and professionalism.
• Coordinate events such as town halls and conferences; liaise with stakeholders.
• Provide other administrative support as required.

Skills

Calendar management

Email management

Travel arrangements

Expense reporting

Correspondence

Presentation support

Discretion with confidential matters

Stakeholder coordination

Event planning

Real estate awareness

Education

Post-secondary program completed

Tools

Word

Excel

PowerPoint

Outlook

Job description

Choice Properties Real Estate Investment Trust is seeking an Executive Assistant on a 12-month contract in Toronto. The role provides high-level administrative support to Finance Executives, balancing calendars, correspondence, and board materials in a fast-paced, confidential environment.

The ideal candidate has at least five years of EA experience, strong proficiency with Word/Excel/PowerPoint/Outlook, and excellent communication and organizational skills.