Executive Assistant - Global Banking, Markets, and Finance

Scotiabank; Toronto; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Comprehensive benefits

Inclusive culture

Job summary

Scotiabank is seeking an Executive Assistant to support the Senior Vice President & Managing Director, GBM CFO, and the broader leadership team in Canada. The role focuses on managing executive priorities, communications, and day-to-day operations in a fast-paced environment.

With 5+ years of senior-level support experience, you will coordinate calendars, meetings, and travel, prepare materials, and handle confidential information with professionalism.

Qualifications

• 5+ years of experience supporting senior executives, preferably in Finance or related function.
• Strong knowledge of business and banking terminology and administrative practices.
• Advanced proficiency with MS Office Suite (Outlook, Excel, PowerPoint).

Responsibilities

• Manage SVP & MD GBM CFO calendar, appointments, meetings, and priorities.
• Anticipate conflicts and ensure smooth time management and execution.
• Prepare executives for meetings with agendas and pre-reading materials.
• Provide coordination support to leadership, including meetings and onboarding.
• Organize internal and external meetings, conferences, and events with logistics.
• Coordinate complex travel arrangements and related requirements.
• Serve as a point of contact for calls, visitors, mail with discretion.
• Draft and distribute correspondence, presentations, and business materials.
• Develop filing, record retention, and document management processes.
• Prepare expense reports and support payment processes.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Stakeholder management

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Select how often (in days) to receive an alert:

Title: Executive Assistant - Global Banking, Markets, and Finance

Requisition ID: 275748

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support to the Senior Vice President & Managing Director, GBM CFO, while also supporting the broader leadership team with coordination and operational activities. The role is responsible for ensuring the efficient management of executive priorities, maintaining effective communication across stakeholders, and supporting the smooth day-to-day operations of the office in a fast-paced and dynamic environment.

Is this role right for you? In this role you will:

• Manage and coordinate the Senior Vice President & Managing Director, GBM CFO’s calendar, appointments, meetings, and scheduling priorities.
• Anticipate scheduling conflicts and proactively identify solutions to ensure effective time management and seamless execution of commitments.
• Prepare the executive for meetings by organizing agendas, pre-reading materials, and other relevant documentation.
• Provide administrative and coordination support to the leadership team, including meeting logistics, team communications, onboarding activities, and operational requirements.
• Organize and oversee internal and external meetings, conferences, and events, including venue selection, room bookings, equipment setup, catering arrangements, and attendee coordination.
• Coordinate complex travel arrangements and ensure all travel requirements are addressed efficiently.
• Act as a key point of contact by handling incoming calls, visitors, mail, and correspondence with a high degree of professionalism and discretion.
• Draft, prepare, proofread, and distribute correspondence, presentations, and other business materials on behalf of the executive.
• Develop, maintain, and manage effective filing, record retention, storage, and document management processes.
• Prepare and submit expense reports, verify expense-related documentation, and support payment processing activities.
• Provide back-up administrative support to other Administrative Officers and assist with additional responsibilities as assigned.
• Contribute to effective and efficient operations by adhering to Scotiabank’s risk culture, policies, controls, and compliance requirements while fostering an inclusive and high-performing work environment.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• You have 5+ years of experience supporting senior executives, preferably within Finance, Corporate, or a related business function.
• You have strong knowledge of business and banking terminology, as well as administrative practices and departmental procedures.
• You have advanced proficiency with Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• You have exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• You have strong written and verbal communication skills with a focus on professionalism and attention to detail.
• You have demonstrated problem-solving skills and the ability to exercise sound judgment in day-to-day decision-making.
• You have experience coordinating executive calendars, meetings, travel arrangements, and administrative operations.
• You have the ability to handle sensitive and confidential information with a high degree of discretion.
• You are adaptable, flexible, and able to respond effectively to changing priorities and business needs.
• You are highly professional and capable of building strong working relationships with executives, internal partners, and external stakeholders.
• It would be an asset if you have previous experience supporting senior leadership within a financial services or banking environment.
• You are comfortable working in an office-based environment where competing priorities, demanding deadlines, and occasional overtime may be required.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Torrance

Scotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.