Strategic Executive Assistant to Senior Leaders

BMO Capital Markets Corp.; Montreal; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Capital Markets Corp. is seeking an Executive Assistant to provide strategic, operational, and administrative support to senior Capital Markets executives and leadership teams.

You will manage complex calendars, coordinate meetings and planning sessions, and prepare executive briefs, dashboards, and communications. Success requires strong judgment, discretion, organizational excellence, and the ability to handle competing priorities in a fast-paced environment.

Qualifications

• Typically 5+ years of progressive experience in executive administration, business support, operations, or a related professional support role.
• Proficiency in both French and English is required to effectively collaborate with colleagues across Canada and support business operations conducted in both languages.
• Advanced proficiency with Microsoft 365 applications and collaboration platforms.

Responsibilities

• Provide proactive administrative, operational, and strategic support to senior leaders.
• Manage highly complex calendars, prioritize competing demands, and ensure alignment with business objectives.
• Coordinate and support executive meetings, leadership forums, and strategic planning sessions.
• Anticipate executive needs and identify opportunities to improve efficiency and effectiveness.
• Support the execution of business priorities, strategic initiatives, and departmental objectives.
• Analyze information and prepare reports, dashboards, presentations, and executive briefings.
• Maintain tracking systems for priorities, projects, action items, and key deliverables.
• Monitor and elevate issues, risks, and deadlines as appropriate.
• Prepare professional communications, presentations, correspondence, and leadership materials.
• Build effective working relationships with executives, business partners, clients, and external vendors.
• Facilitate information flow across teams and ensure timely communication of key updates.
• Coordinate planning and execution of internal meetings, leadership offsites, town halls, client events, and employee engagement activities.
• Manage logistics including venue selection, meeting materials, catering, technology requirements, and attendee coordination.
• Manage budgets, invoices, expense reporting, reimbursements, and procurement activities in accordance with organizational policies.
• Ensure all administrative activities comply with established governance and control requirements.
• Coordinate complex domestic and international travel arrangements.
• Prepare detailed itineraries and contingency plans to support seamless executive travel.
• Identify opportunities to simplify, standardize, and improve administrative processes.
• Contribute to operational excellence initiatives and implementation of best practices.
• Ensure adherence to governance, risk management, compliance, and regulatory requirements.
• Mentor and provide guidance to peer administrative professionals.
• Share best practices and contribute to the development of the broader administrative community.
• Support diversity, inclusion, employee engagement, and professional development initiatives.
• Leverages Microsoft Copilot, automation tools, and digital productivity solutions to improve executive effectiveness and team efficiency.
• Identifies opportunities to streamline workflows through technology and process optimization.

Skills

Executive support

Stakeholder management

Calendar management

Communication skills

Analytical skills

Education

Post-secondary education in Business Administration or a related field

Tools

Microsoft 365

Collaboration platforms

Job description

BMO Capital Markets Corp. is seeking an Executive Assistant to provide strategic, operational, and administrative support to senior Capital Markets executives and leadership teams.

You will manage complex calendars, coordinate meetings and planning sessions, and prepare executive briefs, dashboards, and communications. Success requires strong judgment, discretion, organizational excellence, and the ability to handle competing priorities in a fast-paced environment.