Executive Assistant Montreal, QC

Umbrella Finance; Montreal; On-site; CAD 54,000 - 75,000; Full time

Job summary

Umbrella Finance in Montreal, QC, is seeking an Executive Assistant to support the leadership team with organization, communication, and efficient day-to-day operations. The role requires a Bachelor’s degree and 1–3 years of experience, strong professional communication, and proficiency with Google Workspace or Microsoft Office.

You will manage calendars, coordinate meetings, prepare documents, and assist with reports and onboarding.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 1–3 years of experience as an Executive Assistant or Administrative Assistant.
• Strong professional communication and organizational practices.
• Experience with Google Workspace or Microsoft Office.
• Ability to multitask and handle confidential information.

Responsibilities

• Manage calendars, schedules, and appointments for senior leadership.
• Coordinate internal and external meetings and prepare documents.
• Organize emails, respond to inquiries, and ensure timely follow-up.
• Assist with project coordination and workflow management.
• Handle confidential information professionally.
• Prepare reports, presentations, and data summaries.
• Support onboarding and cross-team communication.
• Monitor deadlines and ensure tasks complete on schedule.
• Coordinate travel arrangements and event planning as needed.
• Provide general administrative support to keep operations smooth.

Skills

Communication skills

Organizational skills

Discretion

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Umbrella Finance is looking for an Executive Assistant who can support our leadership team with organization, communication, and efficient day to day operations. We value professionalism, strong work ethic, and a willingness to grow.

About Company

Umbrella Finance is one of Canada’s most trusted sources for working capital, revenue based financing, equipment financing, and specialized business funding. We support entrepreneurs across the country with transparency, professionalism, and long term partnership.

As we continue to grow, we are building a team that reflects our values. We want people who are dependable, organized, and committed to creating strong client and internal relationships.

Job Responsibilities

• Manage calendars, schedules, and appointments for senior leadership.
• Coordinate internal and external meetings and prepare required documents.
• Organize email communication, respond to inquiries, and ensure timely follow up.
• Assist with project coordination and internal workflow management.
• Handle confidential information with the highest level of professionalism.
• Prepare reports, presentations, and data summaries as requested.
• Support onboarding and communication between teams.
• Monitor deadlines and ensure tasks are completed on schedule.
• Coordinate travel arrangements and event planning when required.
• Provide general administrative support to keep daily operations smooth and efficient.

Education & Experiences

• Minimum Bachelor’s degree required in Business Administration, Communications, or a related field.
• One to three years of experience as an Executive Assistant or Administrative Assistant.
• Strong understanding of professional communication and organizational practices.
• Comfort using modern office software including Google Workspace or Microsoft Office.
• Experience managing schedules, coordinating projects, and supporting leadership teams.
• Ability to multitask in a fast paced environment with strong attention to detail.
• Confident, polished, and able to handle sensitive information.
• Experience in financial services or a professional office setting is an advantage.