Strategic Executive Assistant to VP, Service Operations

Finning International Inc.; Edmonton; On-site; CAD 70,000 - 100,000; Full time

Job summary

Finning Canada is seeking a highly organized Executive Assistant to support the Vice President, Service Operations and senior leaders. The role provides high-level administrative, operational, and strategic support to executives, ensuring priorities, communications, and schedules are managed with precision.

The successful candidate will manage calendars, travel, meetings, and reporting, while fostering relationships across the organization in a fast-paced environment.

Qualifications

• 5+ years of experience supporting senior leaders, executives, or C-suite stakeholders in a complex business environment.
• Previous experience providing executive-level administrative and operational support.
• Exceptional organizational, planning, and time management skills.
• Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to handle sensitive and confidential information with the highest level of discretion.
• Professional presence with outstanding interpersonal and stakeholder management capabilities.

Responsibilities

• Executive Support & Calendar Management: Manage complex and dynamic executive calendars, prioritizing meetings and scheduling requests.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare and submit expense reports and related documentation.
• Ensure executives are fully prepared for meetings and business engagements.

Skills

Calendar Management

Executive Support

Travel Coordination

Expense Reporting

Meeting & Event Coordination

Communication Skills

Confidentiality

Microsoft 365

Stakeholder Management

Education

Business Administration

Office Administration

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Word

Teams

Job description

Finning Canada is seeking a highly organized Executive Assistant to support the Vice President, Service Operations and senior leaders. The role provides high-level administrative, operational, and strategic support to executives, ensuring priorities, communications, and schedules are managed with precision.

The successful candidate will manage calendars, travel, meetings, and reporting, while fostering relationships across the organization in a fast-paced environment.