Construction Admin & Project Coordination Pro

Onni Property Management Services Ltd; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Extended health care

Dental care

Vision care

Life insurance

Critical illness

Educational allowance

Referral program

Team-building events

Discounts to local amenities

Discounted hotel stays

Job summary

Onni is seeking a Construction Administrative Assistant/Project Coordinator in Vancouver to organize meetings, prepare letters and contracts, manage invoicing, and support Project Managers and Site Superintendents. You will handle communications, schedule travel, and assist with project timelines in a fast-paced environment.

The role requires familiarity with construction documents, strong organization, and proactive problem-solving.

Qualifications

• Familiar with construction documents, including blueprints, specifications, and contracts.
• Strong organizational skills.
• Proactive problem solving skills.
• Effective Time Management.

Responsibilities

• Organize and support the Project Managers and Project Coordinators with meetings, taking meeting minutes, scheduling, letters and documents preparation, contracts signatures, invoicing, etc.
• Manage internal communication via telephone, email inquiries and respond as appropriate.
• Prepare various construction documents and general communication to trades and Site Superintendents.
• Diligent follow up on project timetables and deadlines; multitask in a fast-paced environment.
• Appointment scheduling and travel logistics support for the Construction Department.
• Technical writing for tender letters, thank you letters, and other correspondence.
• Reception relief, filing, and other administrative tasks; maintain a clutter-free department.
• Coordinate with project teams regarding letters of credit; ensure timely follow-up and tracking.
• Monitor receivables and rebates related to projects; ensure accuracy and tracking.

Skills

Organization

Proactive problem solving

Time management

Construction document familiarity

Tools

MS Outlook

MS Word

MS Excel

Job description

Onni is seeking a Construction Administrative Assistant/Project Coordinator in Vancouver to organize meetings, prepare letters and contracts, manage invoicing, and support Project Managers and Site Superintendents. You will handle communications, schedule travel, and assist with project timelines in a fast-paced environment.

The role requires familiarity with construction documents, strong organization, and proactive problem-solving.