Strategic Executive Assistant to VP, Service Operations

Finning; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Finning Canada is seeking an organized Executive Assistant to support the Vice President, Service Operations in Edmonton, AB. You will manage calendars, coordinate travel, prepare reports, and ensure executives are prepared for engagements.

The role provides high-level administrative and operational support to senior leaders, requiring discretion, judgment, and the ability to drive cross-functional collaboration across the organization.

Qualifications

• 5+ years of experience supporting senior leaders in a complex business environment.
• Proven executive-level administrative and operational support.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Proficiency with Microsoft 365 suite.

Responsibilities

• Manage complex and dynamic executive calendars, prioritizing meetings and scheduling requests.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare and submit expense reports and related documentation.
• Ensure executives are fully prepared for meetings and business engagements.
• Organize and coordinate leadership meetings, offsites, and executive events.
• Prepare and distribute agendas, presentations, meeting materials, and follow-up documentation.
• Draft, edit, and manage executive-level correspondence, presentations, reports, and communications.
• Maintain confidential records, projects, correspondence, and sensitive business information.
• Build and maintain strong relationships with leaders, employees, customers, and external partners.
• Conduct research, gather data, and prepare reports for leadership decision-making.

Skills

Executive support

Calendar management

Travel planning

Communication

Microsoft 365

Discretion

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft 365

Job description

Finning Canada is seeking an organized Executive Assistant to support the Vice President, Service Operations in Edmonton, AB. You will manage calendars, coordinate travel, prepare reports, and ensure executives are prepared for engagements.

The role provides high-level administrative and operational support to senior leaders, requiring discretion, judgment, and the ability to drive cross-functional collaboration across the organization.