Strategic Executive Assistant to the Chief Project Officer

Trans Mountain; Calgary; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Career development

Job summary

Trans Mountain Corporation in Calgary, Alberta, seeks an experienced Executive Assistant to the Chief Project Development Officer, Pacific Link, to provide senior-level support across governance, schedules, and confidential communications.

You will coordinate complex calendars, prepare briefing materials, and liaise with partners and executives to ensure timely decisions on major projects.

Qualifications

• Post-secondary education in Office Administration, Business Administration or related discipline.
• 10+ years of progressive executive support experience, including supporting a Chief Officer.
• Experience coordinating complex calendars, governance meetings, confidential communications and travel.
• Experience supporting major capital projects or highly regulated environments preferred.

Responsibilities

• Manage Chief Project Development Officer’s complex calendar and priorities, balancing competing demands.
• Coordinate partner, governance body and executive leadership meetings with agendas and briefing materials.
• Prepare and format executive correspondence, reports and presentations.
• Maintain confidential records, governance files and version-controlled information repositories.
• Collaborate with executive assistants across partners and Trans Mountain functions to align schedules and protocols.
• Coordinate expenses, travel claims and administrative cost processes with Finance and Supply Chain.
• Provide backup coverage and ensure continuity of executive support during absences.

Skills

Executive support

Calendar management

Governance coordination

Stakeholder engagement

Travel coordination

Office administration

Communication

Education

Post-secondary education in Office Administration or Business Administration

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Adobe

Job description

Trans Mountain Corporation in Calgary, Alberta, seeks an experienced Executive Assistant to the Chief Project Development Officer, Pacific Link, to provide senior-level support across governance, schedules, and confidential communications.

You will coordinate complex calendars, prepare briefing materials, and liaise with partners and executives to ensure timely decisions on major projects.