Strategic Executive Assistant | Calendar Mastery & Travel

Gtrworldwide; Prince Albert; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wages

Growth opportunities

Training support

Job summary

GTR Worldwide is seeking three experienced administrative professionals to provide high-level support to senior leaders in Canada. You will manage executive calendars, coordinate meetings, and handle confidential information with discretion.

Responsibilities include preparing presentations, arranging domestic and international travel, and maintaining organized records. The role offers opportunities for growth within a globally connected immigration and recruitment firm.

Qualifications

• Diploma or equivalent combination of education and experience required.
• Minimum of two years of executive-level administrative support experience.
• Proficiency with office software (word processing, spreadsheets, presentations, calendars).
• Strong written and verbal communication with attention to detail.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required.
• Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs.
• Maintain organized records and confidential files, ensuring information security and accessibility.

Skills

Advanced calendar management

Schedule management

Business correspondence

Document preparation

Meeting planning

Discretion and confidentiality

Education

Post-secondary diploma in office administration or equivalent

Tools

Office software (Word, Excel, PowerPoint)

Job description

GTR Worldwide is seeking three experienced administrative professionals to provide high-level support to senior leaders in Canada. You will manage executive calendars, coordinate meetings, and handle confidential information with discretion.

Responsibilities include preparing presentations, arranging domestic and international travel, and maintaining organized records. The role offers opportunities for growth within a globally connected immigration and recruitment firm.