Global Executive Assistant to Leadership - Remote-Friendly

Jaide Health; Toronto; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Weekly lunch stipend

Health & dental benefits

RRSP matching

Parental leave

Education stipend

Enrichment benefits

Company offsite

Vacation allowance

Home office stipend

Travel to other offices

Job summary

Cohere in Toronto is seeking a solutions-driven Executive Assistant to support our leadership team in Toronto, New York and beyond. You will manage calendars, coordinate meetings, arrange travel, and help keep operations running smoothly in a fast-paced, globally connected business.

If you are highly organized, discreet, and enjoy both independent work and cross-functional collaboration, we’d love to hear from you.

Qualifications

• 3-7 years of experience as an Executive Assistant or equivalent.
• Anticipate others’ needs and act proactively.
• Experience partnering with senior leaders in a fast-paced, growing environment.
• Experience managing multiple calendars and deadlines.
• Strong written and verbal communication with C-level stakeholders.
• Discretion, tact, and professionalism.
• Detail-oriented, organized, and able to handle tight deadlines.
• Experience with Slack, Google Calendar, Sheets and Slides.
• Enjoy collaborative and independent work.
• Builds positive relationships with internal and external stakeholders.

Responsibilities

• Manage day-to-day schedules for the leadership team, including calendaring and meetings.
• Coordinate internal and external meetings and assist with documentation.
• Arrange international/domestic travel and logistics, including bookings and expenses.
• Identify ways to add value and optimize operations for the leadership team.
• Support team events, off-sites, and community-building activities.
• Communicate effectively while maintaining confidentiality.
• Create and maintain internal documentation and format communications.

Skills

Calendar mgmt

Stakeholder comms

Proactive mindset

Confidentiality

Travel planning

Executive support

Cross-functional

Slack

Google Workspace

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

Cohere in Toronto is seeking a solutions-driven Executive Assistant to support our leadership team in Toronto, New York and beyond. You will manage calendars, coordinate meetings, arrange travel, and help keep operations running smoothly in a fast-paced, globally connected business.

If you are highly organized, discreet, and enjoy both independent work and cross-functional collaboration, we’d love to hear from you.