NOC 12100 - Executive assistants

Gtrworldwide; Prince Albert; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wages

Growth opportunities

Training support

Job summary

GTR Worldwide is seeking three experienced administrative professionals to provide high-level support to senior leaders in Canada. You will manage executive calendars, coordinate meetings, and handle confidential information with discretion.

Responsibilities include preparing presentations, arranging domestic and international travel, and maintaining organized records. The role offers opportunities for growth within a globally connected immigration and recruitment firm.

Qualifications

• Diploma or equivalent combination of education and experience required.
• Minimum of two years of executive-level administrative support experience.
• Proficiency with office software (word processing, spreadsheets, presentations, calendars).
• Strong written and verbal communication with attention to detail.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required.
• Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs.
• Maintain organized records and confidential files, ensuring information security and accessibility.

Skills

Advanced calendar management

Schedule management

Business correspondence

Document preparation

Meeting planning

Discretion and confidentiality

Education

Post-secondary diploma in office administration or equivalent

Tools

Office software (Word, Excel, PowerPoint)

Job description

Job Summary

Provide high-level administrative and strategic support to senior leaders, managing schedules, communications, and project follow-up. Maintain efficient office operations while handling confidential information with discretion.

Number of Positions 3

Main Duties

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required.
• Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs.
• Maintain organized records and confidential files, ensuring information security and accessibility.

Requirements

• Post-secondary diploma in office administration, business administration, or equivalent combination of education and experience.
• Minimum of two years experience providing executive-level administrative support.
• Proficiency with office software such as word processing, spreadsheets, presentation tools, and calendar systems.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to prioritize tasks, manage time effectively, and handle multiple competing demands.
• Ability to handle confidential information with discretion and maintain professional judgment.

Required Skills

• Advanced calendar and schedule management
• Business correspondence and document preparation
• Travel coordination and expense reporting
• Meeting planning and minute-taking
• Organizational and time-management skills
• Discretion and confidentiality

Benefits

Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location.

About GTR Worldwide

We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement. At GTR Worldwide, we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.