Executive Assistant to CEO — Strategic, High-Impact Support

CanadianNanny.ca; St. Catharines; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

18 sick days

2 weeks vacation to start

Health Spending Account $1,000 after 3

Full benefits after one year

3% RRSP match after one year

Job summary

CanadianNanny.ca seeks an Executive Assistant to support the CEO in a fast-paced environment. You will manage complex calendars, coordinate meetings and priorities, prepare reports and presentations, and handle travel and expenses with discretion.

In this role you will partner with executive leadership, streamline administrative processes, and leverage technology to boost efficiency. Eligibility to work in Canada is required; AI recruitment tools may be used in our process.

Qualifications

• Minimum 2 years of experience supporting a senior executive or CEO.
• Proven ability to handle confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong written and verbal communication, including reports and minutes.
• Proficiency with Microsoft Office and leveraging technology to improve workflows.

Responsibilities

• Provide high-level executive support to the CEO, including calendar management, scheduling, and coordination of meetings and priorities.
• Coordinate and support Board, Executive, and leadership meetings, including agenda preparation, meeting logistics, minute-taking, and distribution of meeting materials.
• Prepare professional reports, presentations, correspondence, communications, and other executive-level documentation.
• Manage executive travel arrangements, expense reconciliations, and related administrative activities.
• Research, analyze, and compile information to support decision-making, projects, reports, and organizational initiatives.
• Identify opportunities to improve administrative processes and leverage technology to enhance efficiency, organization, and executive effectiveness.

Skills

Executive support

Calendar management

Professional communication

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

CanadianNanny.ca seeks an Executive Assistant to support the CEO in a fast-paced environment. You will manage complex calendars, coordinate meetings and priorities, prepare reports and presentations, and handle travel and expenses with discretion.

In this role you will partner with executive leadership, streamline administrative processes, and leverage technology to boost efficiency. Eligibility to work in Canada is required; AI recruitment tools may be used in our process.