Strategic Administrative Coordinator | Hybrid + Growth

ACI Worldwide; Saint-Georges; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

RRSP matching

Hybrid work

Employee stock ownership

Career growth

Transit pass

4 weeks vacation

Job summary

Pomerleau in Saint-Georges, QC, is seeking an Administrative Coordinator to support Logistics and Finance teams and manage office operations. You will coordinate calendars, meetings, travel, and communications.

The role requires 5–7 years of admin experience, a related diploma, and strong Microsoft Office skills. A hybrid work model, RRSP match, and employee stock ownership are among the benefits.

Qualifications

• 5 to 7 years of experience in administrative support and/or executive assistance.
• A vocational or college diploma (DEP, AEC, or DEC) in secretarial studies, administration, or a related field.
• Excellent proficiency in the Microsoft Office Suite.

Responsibilities

• Manage calendars for Finance and Logistics leadership teams, scheduling and prioritizing meetings.
• Coordinate meetings, prepare/translate documents or presentations, and follow up on action items.
• Draft and manage internal communications; maintain distribution lists and optimize tools (SharePoint, Teams, email).
• Arrange travel bookings and oversee expense reports and corporate card management.
• Coordinate events, projects, and team activities logistics.
• Handle sponsorship requests for equipment, loans, transport, invoicing and follow-ups.
• Follow up registrations and communications with government authorities on compliance numbers.
• Oversee office archives and leadership documents.
• Respond to internal requests and support logistics and fleet admin needs.
• Coordinate office files across Saint-Georges, Lévis and Sainte-Catherine, including leases and maintenance tenders.

Skills

Attention to detail

Discretion

Autonomy

Priority management

Proactive mindset

Education

Vocational or college diploma in secretarial studies/ administration

Tools

Microsoft Office Suite

Job description

Pomerleau in Saint-Georges, QC, is seeking an Administrative Coordinator to support Logistics and Finance teams and manage office operations. You will coordinate calendars, meetings, travel, and communications.

The role requires 5–7 years of admin experience, a related diploma, and strong Microsoft Office skills. A hybrid work model, RRSP match, and employee stock ownership are among the benefits.