Administrative coordinator

Centro Holdings; Montreal (administrative region); Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Paid time off

Job summary

Centro Holdings in Montreal is seeking an Administrative Coordinator to support company leadership with scheduling, correspondence, and documentation, ensuring tasks are handled efficiently.

This role covers travel planning, event logistics, and office operations. Candidates should be able to work independently, manage a dynamic workload, and thrive in a hybrid environment with one day in the office weekly.

Qualifications

• 1–2 years of experience in administrative or personal assistant roles.
• Strong organizational skills and attention to detail.
• Ability to work independently and take ownership of tasks.
• Resourceful, proactive, and solution-oriented mindset.
• Valid driver's license and ability to use a vehicle for work.
• Based in Montreal with knowledge of the local area and resources.

Responsibilities

• Provide day-to-day administrative support to company leadership, managing schedules and correspondence.
• Handle ad hoc requests from leadership and ensure timely completion.
• Maintain a comfortable, well-functioning office by coordinating service providers.
• Plan and coordinate travel, considering country-specific requirements and logistics.
• Own local event planning and coordination, including logistics and attendee experience.

Skills

Administrative support

Travel planning

Event coordination

Independent work

Driver's license

Job description

We are looking for a proactive, highly organized Administrative coordinator to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

• Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time;
• Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
• Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards;
• Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics;
• Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.

Requirements:

• Minimum 1-2 years of experience in a similar administrative or personal assistant role;
• Strong organizational skills with excellent attention to detail;
• Ability to work independently and take ownership of tasks;
• Resourceful, proactive, and solution-oriented mindset;
• Valid driver's license and ability to use a vehicle for work-related tasks as needed (must);
• Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

• An opportunity to join a growing international company;
• Collaborative and supportive team environment;
• Hybrid: remote with one day per week in the office;
• Paid time off.