Administrative Coordinator

Pomerleau; Saint-Georges; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau in Saint-Georges is seeking an Administrative Coordinator to support the Logistics and Finance teams and the Saint-Georges office. This role acts as a central coordination point to improve efficiency and information flow.

The incumbent will manage leadership calendars, coordinate meetings, and handle correspondence, travel bookings, and events. A strong MS Office background and discretion are essential for success.

Qualifications

• 5 to 7 years of experience in administrative support and/or executive assistance.
• A vocational or college diploma (DEP, AEC, or DEC) in secretarial studies, administration, or a related field.
• Excellent proficiency in the Microsoft Office Suite.
• A proactive mindset, strong attention to detail, discretion, autonomy, and excellent priority management skills.

Responsibilities

• Effectively and proactively manage the calendars of the Finance and Logistics leadership teams, including scheduling, prioritization, and optimization of time.
• Coordinate and plan various meetings, including preparing and translating required documents and/or presentations, as well as following up on action items and commitments.
• Draft, review, and manage various correspondence, publications, and internal communications, including maintaining distribution lists and optimizing communication tools (SharePoint, Teams, email, etc.).
• Manage travel bookings through corporate platforms and oversee expense reports, including corporate credit card management for leadership.
• Coordinate and support the organization, content, and logistics of internal events, special projects, and team activities.
• Manage sponsorship requests involving equipment (mainly in the Beauce region), including equipment loans, transportation, invoicing, and follow-ups.
• Ensure follow-up on registrations and communications with government authorities regarding compliance numbers.
• Oversee the proper management of office archives in St-Georges as well as leadership documents and information.
• Respond to internal requests and support employees with various administrative needs related to logistics and fleet.
• Contribute to the administrative and operational coordination of certain files related to the offices (and warehouse/garage) in Saint-Georges, Lévis, and Sainte-Catherine, including: Maintaining leases, agreements, and real estate documentation up to date; Supporting the coordination of maintenance and improvement work (tender requests, purchase orders, invoice validation, and follow-up); Acting as a liaison with internal and external stakeholders for facility-related needs.

Skills

Attention to detail

Discretion

Autonomy

Priority management

MS Office proficiency

Education

Secretarial studies / administration diploma (DEP/DEC/AEC)

Tools

SharePoint

Teams

Travel booking platforms

Job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Senior Director, Logistics, Equipment and Procurement, the Administrative Coordinator plays a key role in providing administrative, operational, and coordination support for the Logistics and Finance teams, as well as for the Saint-Georges office.

The incumbent acts as a central coordination point between internal teams and contributes to the smooth flow of operations, the quality of information, and the overall efficiency of processes.

What you will do

• Effectively and proactively manage the calendars of the Finance and Logistics leadership teams, including scheduling, prioritization, and optimization of time.
• Coordinate and plan various meetings, including preparing and translating required documents and/or presentations, as well as following up on action items and commitments.
• Draft, review, and manage various correspondence, publications, and internal communications, including maintaining distribution lists and optimizing communication tools (SharePoint, Teams, email, etc.).
• Manage travel bookings through corporate platforms and oversee expense reports, including corporate credit card management for leadership.
• Coordinate and support the organization, content, and logistics of internal events, special projects, and team activities.
• Manage sponsorship requests involving equipment (mainly in the Beauce region), including equipment loans, transportation, invoicing, and follow-ups.
• Ensure follow-up on registrations and communications with government authorities regarding compliance numbers.
• Oversee the proper management of office archives in St-Georges as well as leadership documents and information.
• Respond to internal requests and support employees with various administrative needs related to logistics and fleet.
• Contribute to the administrative and operational coordination of certain files related to the offices (and warehouse/garage) in Saint-Georges, Lévis, and Sainte-Catherine, including:
  • Maintaining leases, agreements, and real estate documentation up to date
  • Supporting the coordination of maintenance and improvement work (tender requests, purchase orders, invoice validation, and follow-up)
  • Acting as a liaison with internal and external stakeholders for facility-related needs

This role could be for you if you have

• 5 to 7 years of experience in administrative support and/or executive assistance.
• A vocational or college diploma (DEP, AEC, or DEC) in secretarial studies, administration, or a related field.
• Excellent proficiency in the Microsoft Office Suite.
• A proactive mindset, strong attention to detail, discretion, autonomy, and excellent priority management skills.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you,