Project Admin (Hybrid) — Growth, Perks & Impact

Pomerleau; Montreal (administrative region); Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau in Montreal is seeking a Project Administrative Assistant to support building operations on major projects. You will help maintain project documentation, manage meeting schedules, and coordinate resources to ensure smooth project delivery.

The role requires 5+ years of administrative experience and a college diploma in Office Administration, with strong MS Office and Procore skills. A hybrid work model is offered, with opportunities to grow within a national leader in construction.

Qualifications

• 5+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent experience.
• Proficiency with MS Office and standard office software.

Responsibilities

• Maintain project documentation and update schedules.
• Coordinate meeting calendars and allocate project resources.
• Draft contract award letters and support invoicing processes.
• Ensure key information is accurately updated and distributed.
• Manage shop drawings, RFIs, purchase orders, change notices, and closeout docs.
• Adapt to project changes and keep presentations current.
• Collaborate with trade partners, consultants and clients to provide strong service.

Skills

Communication

Organization

Attention to detail

Education

College Diploma in Office Administration

Tools

MS Office

Procore

Job description

Pomerleau in Montreal is seeking a Project Administrative Assistant to support building operations on major projects. You will help maintain project documentation, manage meeting schedules, and coordinate resources to ensure smooth project delivery.

The role requires 5+ years of administrative experience and a college diploma in Office Administration, with strong MS Office and Procore skills. A hybrid work model is offered, with opportunities to grow within a national leader in construction.