Staffing Clerk

Prairie Mountain Health; Brandon; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Staffing Clerk at Prairie Mountain Health is a member of the Human Resource team responsible for scheduling staff, handling scheduling changes, staff replacement, and editing time card data in the scheduling system. The role also supports HR with filing and related duties.

Key duties include coordinating replacement staff for leaves, generating schedules, entering time card edits, ensuring schedules adhere to collective agreements, and documenting changes on the master schedule while

Qualifications

• Grade 12 education per MB standards.
• Completion of a business/administration certificate, degree or diploma relevant to the position.
• Other combinations of education and experience may be considered.
• Two years of experience providing customer service in a professional setting.
• One year of experience working in a staff scheduling capacity.
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts.
• Manitoba Class 5 Driver's Licence or equivalent with access to a personal vehicle.
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), Internet applications and IT.
• Demonstrated organizational skills and ability to work independently.
• Demonstrated problem solving and decision making skills.
• Demonstrated flexibility to adapt in a changing environment.
• Knowledge and competence of skills related to the position.
• Demonstrated communication skills.
• Ability to respect and promote confidentiality.
• Ability to perform duties regularly.
• Ability to respect and promote a culturally diverse population.
• Ability to work effectively and maintain positive working relationships within an interdisciplinary team.

Responsibilities

• Plans and coordinates replacement staff for vacation, sick, holidays, overtime and leaves in consultation with managers per HR Policies and Collective Agreements.
• Communicates all changes to the involved department.
• Consults with Human Resources and managers on staffing issues.
• Generates daily/weekly/monthly schedules as required.
• Prepares and enters all time card edits.
• Prepares shift schedules in accordance with applicable collective agreements.
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement.
• Sundry duties as assigned.

Skills

Customer service

Staff scheduling

Communication skills

Organizational skills

Problem solving

Independence

Confidentiality

Interdisciplinary teamwork

Flexibility

Cultural sensitivity

Education

Grade 12 education (MB standards)

Business/administration certificate, degree or diploma relevant to the position

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Internet applications

IT basics / information technology

Job description

• This position is located in the Agency Procurement Office.
• Grade 12 education (MB standards)
• Completion of a business/administration certificate, degree or diploma relevant to the position
• Other combinations of education and experience may be considered
• Two (2) years experience providing customer service in a professional setting
• One (1) year experience working in a staff scheduling capacity
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
• Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated problem solving and decision making skills
• Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
• Demonstrated knowledge and competence of skills and concepts related to the position
• Demonstrated communication skills
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
• Ability to respect and promote a culturally diverse population
• Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Qualifications

• This position is located in the Agency Procurement Office.
• Grade 12 education (MB standards)
• Completion of a business/administration certificate, degree or diploma relevant to the position
• Other combinations of education and experience may be considered
• Two (2) years experience providing customer service in a professional setting
• One (1) year experience working in a staff scheduling capacity
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
• Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated problem solving and decision making skills
• Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
• Demonstrated knowledge and competence of skills and concepts related to the position
• Demonstrated communication skills
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
• Ability to respect and promote a culturally diverse population
• Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Position Summary

The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned.

Responsibilities

Overview

• Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements;
• Communicates all changes to the department involved;
• Consults with Human Resources and other managers in relation to staffing issues;
• Generates daily/weekly/monthly schedules as required;
• Prepares and enters all time card edits;
• Prepares shift schedules in accordance with applicable collective agreements;
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement;
• Sundry duties as assigned.