Scheduling Assistant - Staff Scheduling Repost

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 28,000 - 38,000; Full time

Job summary

Winnipeg Regional Health Authority in Winnipeg is seeking a Scheduling Assistant in the SBH Staff Scheduling unit. You will assist clinical units with scheduling and related functions to maintain adequate staffing on a 24-hour basis, under the guidance of the Manager.

The ideal candidate has Grade 12 or equivalent, at least one year of ESP or similar staffing system experience, Excel proficiency and strong customer service skills in fast-paced settings.

Qualifications

• Grade 12 or equivalent required.
• One year experience with ESP or other computerized staffing system performing extensive staffing and scheduling functions.
• Customer service experience where the primary function was acting as a direct contact for customers via telephone and/or in person.
• Experience working in a fast-paced, high demand environment.
• Experience with Excel required.

Responsibilities

• Assists clinical units and departments with scheduling and related functions in support of sufficient staffing levels on a 24-hour basis.
• Performs other related duties as assigned.

Skills

Staff scheduling

Customer service

Communication

Teamwork

Time management

Confidentiality

Deadline oriented

Organizational skills

Telephone manners

Education

Grade 12, or equivalent

Tools

Excel

Job description

City: Winnipeg

Department / Unit: Staff Scheduling - SBH

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: ASAP

FTE: 0.60

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the general direction of the Manager, Staff Scheduling and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital (SBH), the Sheduling Assistant is responsible for: assisting clinical units and departments with scheduling and related functions in support of sufficient staffing levels on a 24-hour basis; and performing other related duties as assigned.

Experience

• Grade 12, or equivalent required.
• One (1) year experience working with ESP or other computerized staffing system performing extensive staffing and scheduling functions for an organization.**
• Customer service experience where the primary function was acting as a direct point of contact for customers via telephone and/or in person required.
• Experience working in a fast-paced, high demand environment required.
• Experience with Excel required.

**Note: Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Grade 12, or equivalent required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Knowledge of computer systems and proficiency in the use of various common software applications including spreadsheet, word processing, database and email applications.
• Ability to read, write, speak and understand English.
• Ability to expertly use ESP effectively and efficiently to replace/schedule staff.
• Ability to retain information which is of a confidential nature.
• Ability to adhere to and meet strict deadlines.
• Effective verbal and written communication skills.
• Ability to perform as a team member and seek assistance as necessary.
• Good interpersonal communication skills.
• Polite and courteous telephone manner.
• Ability to organize and prioritize workload.

A RESUME IS REQUIRED WHEN APPLYING FOR THIS POSITION.

Physical Requirements

Not Applicable

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.